Procurement-Card & Travel Programs Administrator

Biogensys; Newark (NJ); On-site; USD 65,000 - 85,000; Full time

Job summary

Biogensys is seeking a Procurement-Card & Travel Programs Administrator in Newark, NJ. You will oversee the P-Card and travel programs, issue and monitor cards, set limits, and ensure policy compliance.

The role includes coordinating travel arrangements, processing expense reports, and supporting vendor contracts to optimize costs. The position requires a Bachelor’s degree in accounting or finance and at least 5 years in procurement or finance, with strong organizational and communication

Qualifications

• Bachelor's degree in accounting, finance or related field; 5 years’ experience in procurement or finance.
• Experience managing P-Card or travel programs is a plus.
• Strong understanding of financial processes and compliance requirements.

Responsibilities

• Process P-Card and Travel Card applications and approvals.
• Maintain and monitor card programs; set spending limits and ensure policy compliance.
• Provide training and support to cardholders; assist with expense reports and audits.
• Prepare month-end reporting and participate in program improvements.

Skills

Procurement

Vendor management

Policy compliance

Communication

Financial controls

Education

Bachelor's degree in accounting/finance

Tools

Oracle AP/PO

Bank of America Works

Job description

We are hiring a Procurement-Card & Travel Programs Administrator for one of our clients in Newark, NJ.

Job Description

This position is responsible for overseeing and managing P-Card and travel programs. This involves issuing and monitoring employee purchasing cards and travel cards, setting spending limits and ensuring compliance with company policies and procedures.

Summary

The P-Card & Travel Programs Administrator is responsible for overseeing and managing the organization's procurement card (P-Card) and travel programs. This includes administering the P-Card program, which involves issuing and monitoring employee purchasing cards, setting spending limits, and ensuring compliance with company policies and procedures. The administrator also manages the travel program, which includes coordinating employee travel arrangements, booking flights and accommodations, and processing expense reports. Additionally, the administrator may be responsible for negotiating and managing contracts with travel vendors to ensure cost-effective and efficient travel arrangements for the organization. Strong organizational and communication skills are essential for this role, as well as a thorough understanding of financial processes and compliance requirements.

Roles And Responsibilities

• Receive and review P-Card and Travel Card applications.
• Process applications in Bank of America (BOA) Works after validating employee information and approvals as per policy.
• Add new cardholders to applicable vendor lists and email distributions.
• Provide cardholders with training and ensure they have a copy of the NJT P-Card / Travel policy.
• Provide month-end reporting.
• Assist Manager of P-Card and Travel Card Program with audit and improvements:
• Document and scrutinize current policy.
• Evaluate business needs for P-Card and identify purchases that should have been on PO's
• Review credit limits, number of cards issued, and spend detail.
• Suggest new policy and procedures based on need for tighter controls.
• Ensure TAR reports are created and approved before employees' travel.
• Assist cardholders with expense report creation.
• Follow up with and train approvers of unapproved expense reports.
• Assist cardholder and approvers with linking travel and P-Card profiles in Bank of America Works.
• Review employee expense reimbursements (check reqs) for completeness and proper approval.
• All special projects as assigned by Manager of P-Card and Travel Card Program

Job Requirements

• Bachelor's degree in accounting, finance, or related field and (5) years of experience in Procurement or Finance. Strong organization and communication skills are essential as well as a thorough understanding of financial processes and compliance requirements.

Education, Experience And Qualifications

• Bachelor's degree in accounting or related area preferred, and (5) years of experience in Procurement or Finance.

Knowledge And Skills

• Able to interact effectively with internal customers and banking representatives.
• Proficient in Oracle AP/PO a plus but not required.
• Able to handle a high volume of transactions and diplomatically enforce changes to policies.

Work Hours

• 9:00 am -5:30 pm
• Lunch period (Unpaid): 30 Minutes

Additional Information

• On-site 5 days for the first 3 months.
• After that, work from home 2 days per week.