Procurement Card & Accounts Payable Specialist

Chapman University; Orange (AL); On-site; USD 37,000 - 41,000; Full time

Job summary

Chapman University is seeking an AP PCard Specialist on campus to administer the Procurement Card program, review GL activity, and support departmental budget reviews. The role emphasizes accuracy, compliance with fiscal policies, and cost-saving opportunities.

You will reconcile PCard transactions in Concur, maintain vendor records in PeopleSoft, and assist with AP, travel, and 1099 processes. Strong communication and meticulous problem solving are essential.

Qualifications

• Knowledge of accounts payable policies, procedures, and controls; ability to manage multiple priorities with accuracy and discretion.
• Experience administering a Procurement Card (PCard) program; familiarity with tax reporting requirements (federal/state).
• Experience with automated financial systems and multiple screens; proficiency in PeopleSoft Financials/AP 9.2 and Concur.
• Ability to research, analyze, and resolve problems independently with sound judgment.
• Strong interpersonal skills and experience working with diverse teams and stakeholders.

Responsibilities

• Oversee daily management and administration of the PCard program and serve as primary point of contact for cardholders and BOA.
• Review/process PCard applications, training, issuance, and maintenance; renewals and deactivations.
• Reconcile monthly PCard transactions in Concur; conduct audits and ensure compliance with policies.
• Maintain supplier records in PeopleSoft; verify vendor data and required documentation (W-8/W-9).
• Assist with AP transactions, journal entries, and year-end 1099 processes; support tax accruals.
• Support supplier analysis, travel and expense management, and vendor inquiries; provide training and guidance.

Skills

Accounts payable policies and controls

Customer service

Interpersonal communication

Problem solving

Attention to detail

Confidentiality

Tools

PeopleSoft Financials/Accounts Payable 9.2

Concur Travel & Expense

Microsoft 365 (Excel, Outlook, Word, Teams, OneDrive)

Concur

Job description

Chapman University is seeking an AP PCard Specialist on campus to administer the Procurement Card program, review GL activity, and support departmental budget reviews. The role emphasizes accuracy, compliance with fiscal policies, and cost-saving opportunities.

You will reconcile PCard transactions in Concur, maintain vendor records in PeopleSoft, and assist with AP, travel, and 1099 processes. Strong communication and meticulous problem solving are essential.