Procurement & Business Operations Coordinator

Relay and Power Systems, Inc.; Seven Stars (PA); On-site; USD 55,000 - 85,000; Full time

Job summary

The Kendall Group is seeking a Procurement & Business Operations Coordinator to support day-to-day procurement activities and administrative operations. This role connects operations, project management, finance, and vendors to ensure timely materials, accurate ERP data, and efficient processes.

Responsibilities include PO creation, supplier quotations, delivery tracking, vendor onboarding, and internal coordination to resolve discrepancies and generate reports.

Qualifications

• 3 years’ experience in procurement, purchasing, operations, project administration, or related fields.
• Experience with ERP systems and purchase order processes.
• Strong data analysis and reporting capabilities.

Responsibilities

• Create and issue purchase orders in the ERP system and maintain accurate purchasing records.
• Obtain supplier quotations and support competitive bidding activities.
• Monitor supplier acknowledgments, delivery commitments, and shipment schedules.
• Communicate order status and material delivery updates to internal teams.
• Maintain vendor information, procurement files, and PO status; assist with onboarding.
• Support routine procurement reporting and data validation.

Skills

Procurement

Vendor management

Data analysis

Cross-functional collaboration

Attention to detail

Communication

Education

Associate’s degree in business administration, supply chain, operations management, or finance

Tools

ERP systems

Microsoft Office

Job description

About The Kendall GroupThe Kendall Group is comprised of eight divisions with 75+ locations in ten states. Combined, we serve the Electrical, Automation, Pipe, Valve, and Fitting products, Steam, Lighting, Industrial Controls, and Instrumentation Industries. The Kendall Group is a 100% employee-owned company. Kendall offers a great opportunity for a rewarding career.Why The Kendall Group?Our employee ownership model is the core of who we are. You will not only own part of the company, but you will own your future. At Kendall, you'll have opportunities to learn and grow while being coached and mentored along the way. We're that company where people stay! We're proud to say more than 60% of our associates have more than 5 years of tenure, and more than 40% have greater than 10 years. At Kendall, you will be valued and supported, your ideas will be heard, your voice will matter, and you'll work alongside incredible people who care about your success.Role Summary: Reporting to the Finance & Project Controls RPS Director the Procurement & Business Operations Coordinator is responsible for supporting the day-to-day execution of procurement activities and administrative business operations. This role serves as a critical link between operations, project management, finance, vendors, and internal stakeholders to ensure timely procurement of materials and services, accurate ERP data management, and efficient business processes.Exciting work you will do:The essential duties and responsibilities of the Procurement & Business Operations Coordinator will consist of, but are not limited to, the following:Create and issue purchase orders in the ERP system and maintain accurate purchasing recordsObtain and track supplier quotations and support competitive bidding activitiesMonitor supplier acknowledgments, delivery commitments, and shipment schedulesFollow up with suppliers regarding order confirmations, material availability, delivery dates, shipping status, and discrepanciesMaintain vendor information, procurement files, purchase order status, and related documentationAssist with vendor onboarding and qualification documentationCoordinate freight and logistics arrangements as neededMaintain accurate procurement and project-related information within ERP and business systemsCommunicate order and material delivery status to appropriate internal teamsCoordinate internal approvals and procurement-related documentationAssist with resolving purchase order, receiving, and vendor invoice discrepanciesSupport routine procurement reporting and data validationCoordinate procurement-related information with suppliers and internal teams, including Operations, Finance, and Project ManagementProvide general administrative and coordination support to the procurement functionPerform other duties as assignedCompetencies you possess:Customer FocusResults, Action OrientedAccountability and responsibilityTeamwork and collaborationAttention to detailStrong analytical skillsStrategic ThinkingDecision QualityInspiring and motivating othersProblem solvingSelf-starter, self-motivationWhat you’ll need:Work Experience: 3 years’ experience in procurement, purchasing, operations, project administration, business administration, or related fieldsEducation: Associate’s degree in business administration, supply chain, operations management, finance or related fieldAnalytics/Computer Skills: Proficiency with Microsoft Office suite; experience with ERP systems (Dynamics SL, Dynamics 365, NetSuite, SAP, Oracle, or similar platforms ); ability to generate reports and analyze data; familiarity with purchase order processes and vendor managementOrganization Skills: Highly organized and detail-oriented; ability to multi-task and shift priorities as needed; ability to work in fast-paced, continuously evolving environment; time management skillsCross-functional skills: Ability to work well cross-functionally; provides excellent internal and external customer serviceCommunication Skills: Strong oral and written communication skills; Strong interpersonal skills; strong analytical skills; ability to maintain confidentialityPhysical, Mental and Visual Skills: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.Ability to see, talk and hearAbility to sit for 8 hours a dayPhysical Environment: While performing the duties of this job, the employee is exposed to temperature conditions and noise levels prevalent in an office environment. Work conditions at customer sites, which may be actively under construction, vary from indoor to outdoor industrial & electric utility facilities that may have high voltage equipment.The Kendall Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, age, physical or mental disability, citizenship, military status, protected veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.