Procurement & Budget Coordinator for Operations & Maintenance

University of Dayton; Dayton (OH); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is looking for a detail-oriented Procurement & Budget Coordinator to enhance operational efficiency. This role focuses on managing budgets and streamlining purchasing processes within the Facilities Management & Planning division. Ideal candidates will possess a strong financial background and a knack for vendor research and evaluation. Join a dynamic team dedicated to fostering diversity and inclusion while contributing to the university's mission. This position offers the opportunity to make a significant impact on campus operations and maintenance activities.

Qualifications

• Bachelor’s degree in finance or 7 years of experience managing budgets.
• Knowledge of budget and accounting processes and vendor evaluation.

Responsibilities

• Manage purchase orders and budget allocation for campus properties.
• Oversee bidding and acquisitions for maintenance contractors.

Skills

Budget Management

Analytical Skills

Vendor Research

Microsoft Office Suite

Purchasing Principles

Education

Bachelor’s degree in Finance or related field

Master’s degree in Accounting or related field

Tools

Runway System

Job description

Procurement & Budget Coordinator for Operations & Maintenance

Job No: 502679
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Business Ops - 801300
Pay Grade: A - Exempt
Advertised: March 20, 2025
Applications close: April 02, 2025

Position Summary:

Join the University of Dayton as a Procurement & Budget Coordinator for Operations & Maintenance! Are you an analytical and detail-oriented professional with a passion for streamlining processes and managing budgets? The University of Dayton is seeking a highly motivated and skilled individual to join our Facilities Management & Planning division as a Procurement & Budget Coordinator for Operations & Maintenance.

Reporting to the Assistant Director of Business Operations & Procurement, this position focused on campus academic properties, manages all processes and functions with purchase orders including but not limited to utilization of the PCard and Runway system. Responsibilities include budget allocation and reconciliation ensuring funds are available for all purchases. Oversees bidding and acquisitions of mechanical, electrical, and plumbing replacements, repairs, and preventative maintenance contractors. This position will also assist in all same functions on the Residential Property side as needed. Assists the Assistant Director with financial duties and responsibilities.

Minimum Qualifications:

Bachelor’s degree in a financial background OR seven years demonstrated experience managing budgets with a background in purchasing and accounting.
Knowledge of principles and practices of the budget and accounting processes.
Knowledge of technical aspects of researching vendors for competitive pricing, delivery, quality, etc., evaluating and comparing vendors, internet research, bid preparation/evaluation, and competitive bidding procedures.
Basic knowledge of mechanical, electrical, and plumbing systems and terminology.
Experience using Microsoft Office suite.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:
Master’s degree in accounting or related field.
Three years demonstrated experience maintaining financial records and understanding of accepted purchasing principles and practices.
Demonstrated understanding of Runway.

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.