Procurement & Bids Support Specialist

Florida; Tallahassee (FL); Sur place; USD 55 000 - 58 000; Plein temps

Résumé du poste

Children and Families in Tallahassee seeks a Solicitation Support Specialist to provide procurement analysis and operational support within the Bureau of Solicitation Administration. Responsibilities include reviewing briefs, developing recommendations, and assisting with ITBs and RFQs.

The role requires 2+ years in contract management or procurement, strong research and communication skills, and the ability to manage multiple deadlines.

Qualifications

• Minimum of two years of professional experience in contract management, procurement, and/or purchasing, with knowledge of applicable laws and regulations.
• Ability to research and analyze information, identify deficiencies, and develop recommendations.
• Strong organizational skills, attention to detail, and ability to manage concurrent tasks and deadlines.
• Effective verbal and written communication and ability to work with internal and external customers.
• Proficiency in using electronic documents, spreadsheets, email, calendars, and tracking systems.

Responsabilités

• Review Procurement Briefings, market research, budgets, and supporting docs for completeness and rationale.
• Identify missing information and inconsistencies; prepare review comments and revisions.
• Assist with ITBs and RFQs including specifications, scopes, deliverables, pricing, and schedules.
• Prepare tabulations, verify costs, and flag pricing discrepancies in bids/quotes.
• Post solicitations, addenda, and notices to procurement portals; ensure posting accuracy.
• Maintain procurement records and tracking systems; provide timely information for management.
• Coordinate calendar invitations and meeting logistics; ensure notices align with schedules.
• Support negotiation meetings by coordinating schedules and preparing materials and notices.
• Review solicitation files for completeness and approvals; manage records and public records responses.
• Triage shared inbox; track deadlines and escalate time-sensitive matters.
• Assist with reporting and identify process improvements; help implement changes.
• Learn procurement lifecycle by observing and supporting Solicitation Administrators.

Connaissances

Research & analysis

Organization

Communication

Documentation & tracking

Outils

Document software

Spreadsheet software

Email system

Calendar application

Tracking systems

Description du poste

Children and Families in Tallahassee seeks a Solicitation Support Specialist to provide procurement analysis and operational support within the Bureau of Solicitation Administration. Responsibilities include reviewing briefs, developing recommendations, and assisting with ITBs and RFQs.

The role requires 2+ years in contract management or procurement, strong research and communication skills, and the ability to manage multiple deadlines.