Procurement Associate-WV Parkways Authority-Raleigh Co.

West Virginia; Lester (WV); On-site; USD 44,000 - 53,000; Full time

Job summary

The WV Parkways Authority - Raleigh Co. in Beckley, WV is seeking a Procurement Associate to review requests, source options, and manage purchasing from requisition to contract, with duties spanning bid coordination and vendor communication. Location: Beckley, WV.

Salary: $48,612.10 per year. Not eligible for overtime. You will process purchasing transactions in wvOASIS, prepare documents, monitor contracts, and maintain procurement records while ensuring compliance with terms and

Qualifications

• High school diploma and four years of paid clerical or administrative experience including purchasing supplies.
• An associate degree can substitute for two years; a bachelor’s degree may substitute for all four years of experience.

Responsibilities

• Review requests to determine sourcing options and bids.
• Enter, process, and maintain purchasing transactions in wvOASIS and Authority systems.
• Prepare requisitions, purchase orders, and procurement reports.
• Monitor contract expirations, renewals, expenditures and balances; notify the Director of Purchasing.
• Coordinate with departments, vendors, warehouse staff, and Accounts Payable to resolve discrepancies.

Skills

Sourcing options

Bid evaluation

Purchasing

Contract management

Documentation

Education

Associate degree in business or related field

Bachelor's degree substitution for all four years

High school diploma

Job description

PROCUREMENT ASSOCIATE-WV PARKWAYS AUTHORITY-RALEIGH CO.

Location of position: Beckley, WV

Not Eligible for Overtime

Salary: $48,612.10

Essential Duties and Responsibilities

• Review purchase requests to determine sourcing options, including internal resources, existing contracts, or competitive bidding.
• Obtain and safeguard bids; review bids for compliance with solicitation requirements and assist with bid evaluation and award recommendations.
• Enter, process, and maintain purchasing transactions and supporting documentation in wvOASIS and other Authority systems.
• Assist with preparing specifications, solicitation documents, bid tabulations, contract renewals, amendments, and change orders.
• Monitor contract expiration dates, renewal deadlines, expenditures, and remaining balances; notify the Director of Purchasing when action is needed.
• Coordinate with requesting departments, vendors, warehouse staff, and Accounts Payable to resolve shortages, damaged goods, returns, and pricing or invoice discrepancies.
• Monitor assigned requisitions and purchase orders, update processing status, and maintain supporting documentation through issuance and completion.
• Maintain confidentiality of bids, vendor information, and claim records, and disclose potential conflicts of interest.
• Review requisitions for accuracy, completeness, and clarity; coordinate with requesting departments to resolve ambiguities and obtain missing information.
• Prepare requisitions, purchase orders, correspondence, memoranda, and procurement reports.
• Request, obtain, and compile all required documents from purchase requesters to complete purchase orders.
• Serve as the Authority’s point of contact for vendors to confirm order details, shipping dates, and delivery locations.
• Monitor and oversee orders to ensure compliance with contract terms, timely delivery, and acceptable product condition.
• Serve as the Authority’s point of contact for insurance claims involving property, vehicles, liability, and other covered losses.
• Report and file claims promptly with insurance carriers and provide required documentation.
• Coordinate with insurance adjusters, attorneys, repair facilities, and affected departments to facilitate claim processing and monitor resolution.
• Maintain regular and punctual attendance and report to the assigned work location as scheduled, consistent with Authority attendance and leave policies.
• Other duties as assigned.

High school diploma or equivalent and four (4) years of paid clerical or administrative experience that included purchasing supplies.

OR

Education Substitution: An associate degree from an accredited college or university in business administration, accounting, finance, supply chain management, public administration, or a closely related field may substitute for two (2) years of the required experience. A bachelor’s degree in one of these fields may substitute for all four (4) years of the required experience.