Procurement Associate

Share Food Program, Inc.; Philadelphia (Philadelphia County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Short-term disability

Life insurance

Paid time off

Job summary

Share Food Program, Inc. seeks a Procurement Associate to support the Share Food Rescue App, coordinate donor pickups, and vet logistics offers across the warehouse network in the Greater Philadelphia region.

The role involves daily app operations, donor/volunteer relations, outreach activities, and cross‑department collaboration to ensure efficient food donation processing and reporting. On‑site work at the Lansdale facility is expected.

Qualifications

• Strong organizational and communication skills are required.
• Ability to manage logistics and data entry with accuracy and efficiency.
• Experience working with nonprofit organizations or food distribution programs is a plus.
• Familiarity with inventory systems and food safety standards preferred.
• Commitment to reducing food waste and supporting community-based solutions.

Responsibilities

• Operate the Share Food Rescue App on a daily basis.
• Maintain positive relationships with donors, partner sites, and volunteers.
• Vet and coordinate new donation offers.
• Support donor outreach activities.
• Assist with reporting and data management for SHARE FOOD RESCUE.
• Collaborate across OPS, Programs, Development/Marketing on SHARE FOOD RESCUE projects.
• Manage initial bulk donation offers and food drives with OPS coordination.
• Respond to inquiries via email and phone, triaging to appropriate departments.
• Support procurement and bulk delivery activities, including purchasing admin tasks.

Skills

Organizational skills

Communication skills

Logistics management

Data entry

Nonprofit experience

Food safety knowledge

Tools

Share Food Rescue App

Job description

Exciting Opportunities with Share Food Program! We are looking for a Procurement Associate to add to our team!

Share Food Program (“Share”) is the leading hunger relief organization in the Greater Philadelphia region and one of the largest independent food banks in the nation. Share feeds hundreds of thousands of individuals each month—more than half of whom are children and seniors. The ripple effects of the pandemic, record rates of inflation, and critical cuts to government assistance benefits have plunged even more people into hunger and poverty. Philadelphia has the highest rate of poverty of any major city in the U.S., and food insecurity is a public health crisis. Our network of caring volunteers, dedicated professionals, and generous donors works to bring nourishing food to our neighbors in need.

Position Overview

The Procurement Associate plays a key role in supporting the daily operations of the Share Food Rescue App, coordinating pickups of donated food between donor sites and partners receiving the food via volunteers assigned to transport the donations. In addition, the Procurement Associate assists the Procurement team by assisting in vetting and securing logistical support for donation offers direct to Share’s warehouses, new donor outreach, and coordinating with Marketing and Development staff on new donor opportunities.

Core Responsibilities

• Daily Operation of the Share Food Rescue App
• Responsible for supporting and maintaining positive relationships with donors, partner sites, and volunteers
• Responsible for vetting and coordinating new donation offers
• Responsible for supporting new donor outreach activities
• Responsible for supporting reporting and data management of the SHARE FOOD RESCUE Program, including maintaining accurate records of fleet donation data and nonprofit partner data.
• Support cross-departmental collaboration between OPS, Programs, Development/Marketing on SHARE FOOD RESCUE projects/processes
• Manage initial bulk donation offers and food drives, coordinating with OPS
• Respond to general inquiry emails and phone calls, triaging and forwarding/coordinating with appropriate departments
• Support procurement/bulk delivery activities, including purchasing administrative functions as needed.
• Additional duties as assigned

Preferred Experience and Abilities

• Strong organizational and communication skills.
• Ability to manage logistics and data entry with accuracy and efficiency.
• Experience working with nonprofit organizations or food distribution programs is a plus.
• Familiarity with inventory systems and food safety standards preferred.
• Commitment to reducing food waste and supporting community-based solutions.

Physical Requirements

• Position requires sitting up to 75% of the time
• Position requires keyboard use or repetitive hand motion
• Position requires lifting/carrying up to 40 pounds at times

Environmental Risks

Position includes potential exposure to loud noises and warehouse environments up to 75% of the time.

Location

This position will be primarily based at the Share Food Program MontCo Warehouse, located at 1111 North Broad Street, Lansdale, PA 19446.

Compensation

Compensation will be commensurate with experience and qualifications.

• Share offers a comprehensive benefits package including access to group healthcare, dental, vision, short-term disability, life insurance paid time off.

Share Food Program is an equal employment opportunity employer and does not discriminate based on race, ethnicity, religion, national origin, age, sex, gender or gender expression, marital status, sexual orientation, parental status, age, disability, genetic information, or any other category protected by law. In addition to federal law requirements, Share Food Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.