Procurement Associate

Penn State; Northern (KY); Hybrid; USD 37,000 - 54,000; Full time

Benefits offered by this job

Tuition discount

Job summary

Penn State University seeks a detail-oriented Procurement Associate to support procurement transactions across the university. The role handles requisitions, creates and processes purchase orders, and verifies pricing within policy, while communicating with vendors to resolve issues.

Ideal candidates are detail-focused, with strong communication and multitasking abilities, and a commitment to confidentiality.

Qualifications

• GED or HS (or equivalent) is required.
• No prior relevant work experience required.
• Background checks per university policy will apply.

Responsibilities

• Prepare, edit, and process purchase orders within established dollar limits and policy.
• Contact vendors for quotations and follow up on outstanding POs.
• Ensure all transactions meet regulations and policies.
• Assist Procurement Managers with vendor research and negotiations; gather price, delivery, and terms.
• Use university systems to create documents, POs, bids, and financial transactions.
• Identify and resolve discrepancies; obtain required vendor docs.
• Support internal/external customer satisfaction and perform general office duties as needed.

Skills

Communication

Customer service

Multitasking

Attention to detail

Education

High School Diploma or GED

Job description

## Procurement AssociateApply: Hybrid: Penn State University Park: Full time: Posted Today: REQ\\_0000082820# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS**The Office of Central Procurement at Penn State seeks a detail-oriented Procurement Associate to join our team. This position plays an essential role in handling procurement transactions and supporting various procurement processes across the University. Procurement Associate reviews, prepares, verifies and approves purchase requisitions within established dollar limits and guidelines in the University system in order to process purchase orders to various suppliers for departments; verifies fair and reasonable pricing and documents purchase order files in accordance with University policies and procedures; corresponds with suppliers and customers to solve problems, share information, and ensure accurate payment. * Prepare, edit, and process purchase orders within establish dollar limits and University policy* Contact vendors and suppliers for quotations, and follow up on outstanding purchase orders* Ensure all transactions meet government regulations and University policies and procedures* Assist Procurement Managers and Agents with vendor research and negotiations; obtain information on price, delivery, payment, specifications, and purchase order terms* Use a variety of electronic systems and databases to import and create documents, track vendor information and payments, create auctions, compose correspondence, create and process purchase orders, requests for proposal, and various financial transactions* Identify and resolve discrepancies; obtain vendor certifications and certificates of liability insurance when required* Assist in monitoring internal and external customer satisfaction* May perform general office duties such as mail distribution, answering phones and greeting visitors This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. **Experience and skills required to be successful in this role:*** Strong verbal and written communication skills and the ability to collaborate with coworkers within and outside of the Procurement unit* Excellent customer service skills* Ability to maintain confidentiality regarding sensitive documents and situations* Demonstrated ability to multitask and meet deadlines* Effective decision-making skills* Excellent organizational skills and problem-solving abilities* High level of accuracy in work and attention to detail **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**General Equivalency Diploma (GED) or High School (HS)No prior relevant work experience requiredRequired Certifications:None### **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $36,888.00 - $53,532.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.**CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.**EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.