Procurement Assistant - DMS

Idaho; Boise (ID); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking state agency as a Procurement Assistant in Boise, where you will play a vital role in supporting procurement operations. This position offers a unique opportunity to provide exceptional customer service while working with a dedicated team. You will manage contracts, assist in procurement processes, and ensure compliance with regulations. With a focus on employee well-being, the agency offers one of the nation's best retirement systems and a comprehensive benefits package, including medical, dental, and generous leave policies. If you are passionate about making a difference and thrive in a collaborative environment, this role is perfect for you.

Benefits

Best retirement system

11 paid holidays

Generous vacation and sick leave

Paid parental leave

Medical, dental, vision insurance

401(k) plan

Life insurance

Short and long-term disability insurance

Wellness programs

Flexible Spending Accounts (FSA)

Qualifications

• Minimum one year experience in monitoring record systems.
• Ability to interpret complex laws and regulations.

Responsibilities

• Serve as a liaison between suppliers and CAPS teams.
• Monitor helpdesk inboxes and manage public records requests.

Skills

Record monitoring

Interpreting laws and regulations

Research and analysis

Cultural sensitivity

Data entry and retrieval

Business correspondence

Education

High school diploma

College-level English composition

Tools

Computerized record systems

Microsoft Office

Job description

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

*THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.*

If you have an interest in being part of contracts and solicitation operations for the State of Idaho’s largest agency, this Procurement Assistant position located in our downtown Boise office might just be the fit for you. The Division of Management Services’ Contracts and Procurement (CAPS) team supports all Department of Health and Welfare divisions and institutions. This is a great opportunity to support procurement operations, provide great customer service and be part of a supportive team.

This position may be eligible for telework after successful completion of probation.

BENEFITS:

BEST RETIREMENT AVAILABLE IN THE NATION

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit.

OTHER EXCELLENT BENEFITS

• 11 paid holidays
• Generous vacation and sick leave accrual beginning as soon as you start
• Paid parental leave
• Medical, dental, vision insurance - incredible rates! (full-time/30+ hours per week)
• PERSI Choice 401(k)
• Deferred compensation plan
• Life insurance
• Short and long-term disability insurance
• Student Loan Forgiveness
• Wellness programs
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting

EXAMPLE OF DUTIES:

• Serve as a liaison between suppliers and CAPS teams
• Monitor the services and products helpdesk inboxes
• Post solicitations, set up folders and tracking spreadsheet
• Track and maintain CAPS course training completion
• Manage the collection of Certificate of Liability (COI) proof of required insurance coverage for contract holders
• Follow up with parties (vendors, contract monitors, contract managers, etc.) on contract close-outs
• Manage and update contract and services user templates
• Maintain CAPS SharePoint site, review and update content, update files and links
• Run various monthly reports
• Manage public records requests to ensure compliance, thoroughness, and timeliness in processing

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience monitoring record systems to identify and correct errors. Typically gained by at least one year of related experience.
• Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically gained by at least one year of experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well-being of others or will result in a service or action being denied.
• Experience analyzing information and researching a variety of sources to identify and resolve problems or issues. Typically gained by at least one year of extensive research and analysis of highly complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action.
• Experience dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations. Typically gained by at least one year experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations which dealt with personal, sensitive, or confidential information such as eligibility requirements, health issues, or financial matters.
• Experience entering and retrieving data using a computerized record system. Typically gained by at least six months of experience in a work setting where it was required to enter and retrieve data in a database records system or other computer records system.
• Experience composing and proofreading business correspondence. Typically gained by at least one year of office experience which required composing and proofreading a variety of business documents on a regular basis OR successful completion of at least one college-level English composition or business English class AND six months of experience composing business documents.

CONTACT INFORMATION:

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL:[e-mail]

PHONE: [phone]

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities; auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.