Procurement Assistant - ASC - Full-Time

WILMINGTON HEALTH; Wilmington (NC); On-site; USD 36,000 - 60,000; Full time

Job summary

The Materials Coordinator role at Wilmington Health in Wilmington, NC supports purchasing and inventory by verifying shipments, placing vendor orders, and reconciling discrepancies to keep records accurate.

Use ENVI purchasing software, track backorders, and maintain organized storage while ensuring safe, efficient operations across the facility.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and multi-tasking ability.
• Ability to lift up to 75 pounds.
• Valid Driver’s License with a good record.
• Ability to read and comprehend instructions and information.
• One year of experience in a retail or wholesale parts department.
• Ability to stand, walk and/or sit for prolonged periods.
• Ability to work in various conditions indoors and outdoors, including heat/cold/rain.
• Kneel, bend, and/or reach above the shoulders.
• Preferred: College courses in business management/supply management.
• Preferred: Surgical Tech experience.

Responsibilities

• Reports to and assist the Material and Inventory Manager.
• Place orders with vendors via phone, email, website or fax.
• Match packing slips with PO’s to verify order fulfillment & resolve issues.
• Maintain ENVI (Purchasing software) information.
• Facilitate returns for items that are ordered incorrectly or damaged in transit.
• Notify department manager of backorders/recalls.
• Reconcile freight/financial/receiving discrepancies in the invoice processing in ENVI.
• Reconcile sterile supply inventory and replenish as needed.
• Assist with other projects as needed.
• Demonstrates behaviors consistent with the Company’s Vision, Mission, and Values.
• Count, or measure items in incoming and outgoing shipments, verify information against invoices, orders and records.
• Keep bins, aisles and storage areas clean and clearly labeled.
• Unpack and examine incoming shipments, reject damaged items, record shortages, and correspond with shipper to rectify damages and shortages.
• Enter necessary data into computer for accurate tracking and inventory management.
• Make sure orders are tracked and shelves are stocked.
• Adheres to all company safety standards.

Skills

Organizational skills

Multi-tasking

Ability to read and comprehend instr

Driver's license

Stand/Walk/Sit for prolonged periods

Physical fitness

Education

High school diploma or equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

About Wilmington Health

Since 1971, Wilmington Health has been committed to the care and health of our community in Wilmington as well as all of southeastern North Carolina. Wilmington Health is structured as a multi-specialty medical practice with primary care providers integrated into the system. In this way, Wilmington Health is able to provide a comprehensive and coordinated approach to the care of all our patients. Wilmington Health is committed to using collaborative, evidence-based medicine in providing the highest quality of care to the patients we serve.

Purpose:

The Materials Coordinator provides assistance with various purchasing functions will assist the department by verifying all incoming and outgoing shipments.

• Reports to and assist the Material and Inventory Manager
• Place orders with vendors via phone, email, website or fax
• Match packing slips with PO’s to verify order fulfillment & resolve any issues
• Maintain ENVI (Purchasing software) information
• Facilitate returns for items that are ordered incorrectly or damaged in transit
• Notify department manager of backorders/recalls
• Reconcile freight/financial/receiving discrepancies in the invoice processing in ENVI
• Reconcile sterile supply inventory and replenish as needed
• Assist with other projects as needed
• Demonstrates behaviors consistent with the Company’s Vision, Mission, and Values in all interactions with customers, co-workers, and suppliers.
• Count, or measure items in incoming and outgoing shipments, verity information against invoices, orders and other records
• Keep all bins, aisles and storage areas clean and clearly labeled
• Unpack and examine incoming shipments, reject damaged items, record shortages, and correspond with shipper to rectify damages and shortages
• Enter necessary data into computer for accurate tracking and inventory management
• Make sure orders are tracked and shelves are stocked.
• Adheres to all company safety standards

Other Duties:

As assigned by the Material and Inventory Manager

Qualifications:

Required:

• A high school diploma or the equivalent
• Organizational skills
• Multi-tasking
• The ability to lift up to 75 pounds
• Driver’s License with good record.
• Ability to read and comprehend instructions and information
• One year of experience in a retail or wholesale parts department
• Ability to stand, walk and/or sit for prolonged periods
• Ability to work in various working conditions both indoors and outdoors, including but not limited to extreme heat and/or cold, and rain
• Ability to kneel, bend, and/or reach above the shoulders

Preferred:

• College courses in business management/supply management
• Surgical Tech experience

ADA Physical Demands:

Rarely (Less than .5 hrs/day) Occasionally (0.6 – 2.5 hrs/day) Frequently (2.6 – 5.5 hrs/day) Continuously (5.6 – 8.0 hrs/day)

Physical Demand

Required?

Frequency

Standing

Frequently

Frequently

Walking

Frequently

Kneeling/Crouching

Frequently

Lifting

Frequently

Materials Coordinator Competencies

General

• Customer Service
• Professionalism/Integrity/Responsibility
• Teamwork/Process Focus
• Interpersonal Relationships/Communication
• Judgment/Decision Making/Problem Solving