Procurement Assistant

United Integrated Services (USA) Corp.; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

United Integrated Services (USA) Corp. in Phoenix, Arizona is looking for a motivated Procurement Assistant to support our procurement team. Candidates should have a solid understanding of supply chain procedures and excellent organizational skills.

This role requires assisting with daily procurement activities, evaluating supplier quotes, preparing cost analysis, and ensuring compliance with procurement processes.

Strong communication skills, proficiency in Microsoft Office Suite, and the ability to work under pressure are essential.

Qualifications

• High School Diploma/GED or higher is required.
• At least 2 years of administrative experience, preferably in procurement.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Assist in daily procurement activities and maintain records.
• Evaluate suppliers' quotes and prepare cost analysis reports.
• Participate in sourcing initiatives and contract management.
• Prepare Purchase Orders and maintain procurement files.

Skills

Supply Chain understanding

Organizational skills

Analytical mindset

Proficiency in Microsoft Office Suite

Verbal and written communication skills

Education

High School Diploma/GED or above

2+ years in administrative or procurement role

Tools

Procurement software

Enterprise Resource Planning system

Job description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary

We are seeking a motivated and detail-oriented Procurement Assistant to join our team! The ideal candidate will have a basic understanding of supply chain procedures, excellent organizational skills, and the ability to work well in a fast-paced environment.

Essential Duties and Responsibilities

• Assist in the daily activities of the procurement team while maintaining accurate records to ensure continued compliance.
• Assist in evaluating suppliers’ quotes and preparing cost analysis reports to support procurement decisions.
• Participate in sourcing initiatives.
• Participate in contract management and negotiations.
• Assist with contract start-up activities, such as timeline and deliverable updates.
• Prepare Purchase Orders and ensure timely and accurate processing.
• Maintain procurement files and records, including POs, invoices, contracts, etc. Ensure all procurement activities are documented.
• Provide administrative support to the procurement team, including scheduling meetings, preparing reports, and handling correspondence.
• Other responsibilities as assigned.

Qualifications

Education/Experience:

• High School Diploma/GED or above.
• 2+ years of experience in an administrative role, procurement related preferred.

Skills and Competencies:

• Strong understanding of Supply Chain procedures.
• Excellent organizational and time management skills.
• High level of attention to detail, and highly organized.
• Analytical mindset with a focus on cost-efficiency.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Ability to use procurement software or an Enterprise Resource Planning system.
• Ability to effectively prioritize responsibilities depending on project needs.
• Ability to effectively present information and respond to questions from groups of managers, and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work in a construction site environment (trailer office).
• Excellent verbal and written communication skills in English.

Nice to have

• Verbal communication skills in Mandarin.

Additional Requirements

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.
• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

We do not discriminate on the basis of any protected group status under any applicable law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.