Procurement Assistant

Maddox Industrial Group (MIG); Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Free HSA health plan or traditional PPO

401(k) with generous company match

Dental and vision insurance

Company-paid Life and Long Term Disability insurance

Discounts on gyms, shopping & entertainment

Job summary

Maddox Industrial Group (MIG) is seeking a full-time Procurement Assistant in Indianapolis, IN. The successful candidate will support the procurement team by managing purchases, preparing orders, and ensuring timely delivery of materials to meet project needs.

Responsibilities include sourcing materials for construction, maintaining vendor compliance, and assisting in procurement reporting. A degree in Business or a related field and experience in procurement are preferred.

The role offers a comprehensive benefits package including health plans, 401(k) options, and other perks.

Qualifications

• 1–3 years of experience in procurement, purchasing, or supply chain.
• Ability to multitask and work efficiently in a fast-paced environment.
• Strong attention to detail and organizational skills.

Responsibilities

• Assist in sourcing materials and equipment for construction projects.
• Prepare and issue Requests for Quotes (RFQs) and purchase orders.
• Track orders to ensure on-time delivery.

Skills

Basic understanding of purchasing processes

Strong organizational skills

Proficiency in Microsoft Office Suite

Good communication skills

Education

Associate’s or Bachelor’s degree in Business or related field

1–3 years of procurement or administrative support experience

Tools

ERP software

Project management software

Job description

Company Overview

Maddox Industrial Group (MIG) provides specialized cryogenic and mechanical services for air separation, industrial process piping, fabrication, installation, construction, maintenance, confined space rescue, wastewater/water treatment, food and beverage, pharmaceuticals, chemical, and other process industries.

Job Title

Procurement Assistant

Location

Indianapolis, IN

Job Summary

The Procurement Assistant will support the procurement team with purchasing materials, coordinating deliveries, preparing purchase orders, tracking vendor compliance, and maintaining records. This role plays a key part in ensuring smooth operations by helping secure the materials and services needed to meet project deadlines and company standards.

Primary Duties and Responsibilities

• Assist in sourcing materials, equipment, and subcontracted services for construction projects.
• Prepare and issue Requests for Quotes (RFQs), purchase orders (POs), and procurement documents.
• Track orders to ensure on-time delivery and assist with expediting when necessary.
• Maintain accurate procurement logs, spreadsheets, and vendor files.
• Help perform vendor pre‑qualification, collect insurance certificates, and track compliance documentation.
• Support regular communication between Project Managers, Superintendents, Supply Chain Manager, and vendors regarding procurement status.
• Work with Accounts Payable and Project Controls to verify invoices, delivery tickets, and purchase order reconciliations.
• Help manage procurement reporting and updates for ongoing projects.
• Assist in handling changes, returns, or warranty claims with suppliers as needed.
• Perform other administrative and procurement‑related duties as assigned.

Required Competencies

• Basic understanding of purchasing processes, supplier communications, and material tracking.
• Strong organizational skills with attention to detail.
• Ability to multitask and work efficiently in a fast‑paced environment.
• Good communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work collaboratively with internal teams and external vendors.

Preferred Competencies

• Familiarity with purchase order systems, ERP, or project management software.
• Knowledge of construction materials and supplies a plus.

Education

• Associate’s or Bachelor’s degree in Business, Construction Management, Supply Chain, or a related field preferred; equivalent experience also considered.
• 1–3 years of procurement, purchasing, supply chain, or administrative support experience, ideally in the construction or industrial sector.

Job Type

Full‑time

Benefits

• Free HSA health plan or traditional PPO
• 401(k) with generous company match (Safe Harbor)
• Dental, vision, and optional coverage like accident & critical illness insurance
• HSA and FSA accounts to save on healthcare costs
• Company‑paid Life, Long Term Disability, and AD&D insurance
• Confidential support for mental health, family matters, legal concerns, and more through our Employee Assistance Program
• Discounts on gyms, shopping & entertainment
• Health benefits kick in fast – first of the month after 30 days

Equal Employment Opportunity Statement

This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.