Procurement and Office Administrator

Interliance Consulting (NV), Inc; Buford (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

Interliance Consulting (NV), Inc is seeking a Procurement & Office Administrator to support procurement, office operations, and accounting in a design‑centric environment in Buford, GA. You will work with a collaborative team to handle quotes, PO's, vendor relations, and onboarding using QuickBooks Online and Google Workspace, ensuring accurate records and timely project delivery.

The role emphasizes strong organizational skills, independence, and a proactive mindset to keep projects on track

Qualifications

• 4+ years in office administration, procurement, operations, or accounting support.
• Experience in interior design, architecture, construction, or related industry preferred.
• Strong experience with QuickBooks Online.
• Proficiency in Microsoft Office and/or Google Workspace.
• Strong organizational and multitasking skills with excellent attention to detail.
• Experience with purchasing, order management, and vendor coordination.
• Basic accounting or bookkeeping experience preferred.
• Ability to work independently while supporting a collaborative team.
• Positive, proactive, and solution‑oriented mindset.

Responsibilities

• Procurement & Vendor Coordination: Request quotes, place orders, track POs, lead times, shipping, deliveries, and vendor relationships.
• Office Administration: Provide admin support, maintain digital project files, assist onboarding and documentation using QuickBooks Online.
• Accounting Support: Assist with POs, expense tracking, invoices, and project purchase reconciliation.
• Client & Vendor Communication: Serve as professional contact for clients and suppliers; provide order/status updates.

Skills

Procurement

Vendor coordination

Office administration

Accounting support

Multitasking

Tools

QuickBooks Online

Microsoft Office

Google Workspace

Job description

Overview

After training, our client – an award‑winning interior design firm serving residential communities across the Eastern United States – is looking for a Procurement & Office Administrator. In this role you will support procurement, office operations, and accounting functions while collaborating with a creative, collaborative team.

Responsibilities

• Procurement & Vendor Coordination
  • Request quotes and place orders for furnishings, materials, and project‑related products.
  • Track purchase orders, lead times, shipping schedules and deliveries to keep projects on schedule.
  • Expedite orders and proactively resolve shipping or vendor issues.
  • Build and maintain strong relationships with vendors and suppliers.
  • Maintain accurate procurement records and purchasing documentation.
• Office Administration
  • Provide administrative support to leadership and the team.
  • Maintain organized digital project files.
  • Assist with client onboarding and general documentation using QuickBooks Online.
  • Support daily office operations to ensure smooth workflow across the team.
• Accounting Support
  • Assist with purchase orders, expense tracking, and basic bookkeeping functions.
  • Coordinate with accounting regarding vendor invoices and payment processing.
  • Maintain accurate financial and procurement records.
  • Support reconciliation of project purchases and related documentation.
• Client & Vendor Communication
  • Serve as a professional point of contact for clients, vendors, and suppliers.
  • Provide updates regarding orders, deliveries, and project timelines.
  • Coordinate follow‑ups and help ensure a seamless client experience.

Qualifications

• 4+ years of experience in office administration, procurement, operations, or accounting support.
• Experience within interior design, architecture, construction, furniture, or a related industry is preferred.
• Strong experience with QuickBooks Online.
• Proficiency in Microsoft Office and/or Google Workspace.
• Strong organizational and multitasking skills with excellent attention to detail.
• Experience with purchasing, order management, and vendor coordination.
• Basic accounting or bookkeeping experience preferred.
• Ability to work independently while supporting a collaborative team.
• Positive, proactive, and solution‑oriented mindset.