Procurement and Contracts Lead

WSP; Houston (TX); On-site; USD 120,000 - 180,000; Full time

Job summary

WSP is seeking a Procurement and Contracts Lead in Houston, TX to oversee contracting and purchasing on major projects, aligning with Earth & Environment teams and client objectives. The role reports to the Director, Supply Chain Management and will drive procurement strategy, bid processes and contract administration across multi-location projects.

The ideal candidate has a engineering/science/business background, 10+ years in supply chain, supervisory experience, and proficiency with Oracle

Qualifications

• Bachelor’s degree in engineering, Science, Environmental, Business, or a related discipline.
• 10 or more years of supply chain relevant experience.
• Several years of supervisory experience.
• Trains staff by providing guidance on work methods and procedures.
• Proficiency with Oracle based SCM systems.
• Strong relationship management, problem solving, analytical and negotiation skills.
• Able to communicate, understand, express and apply technical, business or administrative concepts.
• Superior organizational and time management skills; ability to meet deadlines.
• Decision and problem-solving ability.
• Proven ability to multi-task and efficiently respond to changing priorities.
• Occasional travel may be required depending on project-specific requirements.

Responsibilities

• Clear understanding of procurement and contracting procedures/workflows and how they relate to Client-specific and/or project requirements both pre-award and post-award.
• Responsible for tasks varying in nature and urgency, such as: project bidders list development.
• Bid package preparation; Issue RFP and RFQ; Bid opening and evaluation.
• Negotiation and clarifications; Formation and issuing of PO’s and Contracts.
• Collaborates with client for clearly defining scope, KPIs, budgets, workflows and procedures on project(s).
• Work closely with Project Managers and Responsible Engineers.
• Work with reporting manager to manage and coordinate the projects purchasing needs.
• Work directly with expeditors, SQS Coordinator and Logistics Coordinator, as needed.
• Collaborate with relevant ‘key working relationships, such as Client procurement representatives and vendors, to ensure all procurement activities regarding PO’s have been addressed and covered off.
• Proactively manage PO change management process.
• Closeout PO’s and contracts once contractual and procedural requirements have been met.
• Manage deadlines and ensure appropriate communication is provided when schedule conflicts arise.
• Typically responsible for large, complex packages, fabricated equipment, modules, site contracts and services.
• Plans, organizes, coordinates and directs the work of procurement staff on a large project.
• Works collaboratively with all stakeholders on the project.
• Involved in the preparation of Procurement Plan on the project.
• Ensures departmental and corporate policies, procedures and instructions are adhered.
• Liaises with other functions to ensure coherent pursuit of procurement and project objectives.
• Interfaces with project and supplier/contractor personnel to assist in the resolution of commercial issues.
• Evaluates supplier/contractor performance as related to cost, timeliness, deliveries and product quality.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Skills

Procurement & contracting expertise

Vendor negotiation

Supply chain leadership

Project procurement planning

Stakeholder management

Analytical problem solving

Communication skills

Multi-tasking & prioritization

Education

Bachelor’s degree in engineering, science, environmental, business, or related

Tools

Oracle SCM systems

Job description

This Opportunity

WSP is currently initiating a search for a Procurement and Contracts Lead to join our office in Houston, Texas. The following locations will also be considered: Austin, TX or Dallas, TX. The candidate will report to Director, Supply Chain Management and will be responsible for managing the overall procurement functions (Contracting and Purchasing) on major projects including organization, reporting, and performance as it relates to successful completion of projects by WSP. Be involved in projects with our Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Your Impact

• Clear understanding of procurement and contracting procedures/workflows and how they relate to Client-specific and/or project requirements both pre-award and post-award.
• Responsible for tasks varying in nature and urgency, such as:
  • Project bidders list development.
  • Bid package preparation.
  • Issue Request for Proposal (RFP) and Request for Quotation (RFQ)
  • Bid opening and evaluation.
  • Negotiation and clarifications
  • Formation and issuing of PO’s and Contracts
• Collaborates with client for clearly defining scope, KPIs, budgets, workflows and procedures on project(s).
• Work closely with Project Managers and Responsible Engineers
• Work with reporting manager to manage and coordinate the projects purchasing needs.
• Work directly with expeditors, SQS Coordinator and Logistics Coordinator, as needed. Communicate delays and schedule conflicts with Project Team.
• Collaborate with relevant ‘key working relationships, such as Client procurement representatives and vendors, to ensure all procurement activities regarding PO’s have been addressed and covered off.
• Proactively manage PO change management process
• Closeout PO’s and contracts once contractual and procedural requirements have been met.
• Manage deadlines and ensure appropriate communication is provided (to relevant parties) when schedule conflicts arise.
• Expected to work with all levels of the organization in a cohesive manner.
• Typically responsible for large, complex packages, fabricated equipment, modules, site contracts and services.
• Plans, organizes, coordinates and directs the work of procurement staff on a large project
• Works collaboratively with all stakeholders on the project
• Involved in the preparation of Procurement Plan on the project.
• Ensures departmental and corporate policies, procedures and instructions are adhered.
• Liaises with other functions to ensure coherent pursuit of procurement and project objectives.
• Interfaces with project and supplier/contractor personnel to assist in the resolution of commercial issues.
• Evaluates supplier/contractor performance as related to cost, timeliness, deliveries and product quality.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• Bachelor’s degree in engineering, Science, Environmental, Business, or a related discipline.
• 10 or more years of supply chain relevant experience
• Several years of supervisory experience
• Trains staff by providing guidance on work methods and procedures.
• Takes initiative in the resolution of complex problems.
• Proficiency with Oracle based SCM systems.
• Strong relationship management, problem solving, analytical and negotiation skills.
• Able to communicate, understand, express and apply technical, business or administrative concepts.
• Superior organizational and time management skills; ability to meet deadlines.
• Decision and problem-solving ability.
• Proven ability to multi-task and efficiently respond to changing priorities.
• Accepts coaching, knowledge, and support from more experienced staff.
• Ability to meet targets and deadlines
• Achievement of individual business objectives
• Lead by example and promote a positive environment rooted in communication, ownership and camaraderie.
• Receive feedback constructively and apply recommendations towards self-improvement.
• Build and maintain WSP’s brand/reputation both internally and externally.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek.
• Occasional travel may be required depending on project-specific requirements.