Procurement and Business Operations Coordinator

Jobtailor; Conshohocken (Montgomery County); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Procurement Specialist to support day-to-day purchasing in a fast-paced environment. You will create and issue purchase orders in the ERP system, track supplier quotations, monitor delivery dates, and maintain vendor records to ensure accurate procurement.

The ideal candidate has 3 years of experience in procurement or related fields, an Associate’s degree in business or supply chain, and strong data analysis and communication skills.

Qualifications

• 3 years’ experience in procurement, purchasing, operations, project administration, business administration, or related fields.
• Associate’s degree in business administration, supply chain, operations management, finance or related field
• Proficiency with Microsoft Office suite
• Experience with ERP systems such as Dynamics SL, Dynamics 365, NetSuite, SAP, Oracle, or similar platforms
• Ability to generate reports and analyze data
• Familiarity with purchase order processes and vendor management
• Highly organized and detail-oriented
• Ability to multi-task and shift priorities as needed
• Ability to work in a fast-paced, continuously evolving environment
• Time management skills
• Ability to work well cross-functionally
• Excellent internal and external customer service
• Strong oral and written communication skills
• Strong interpersonal skills
• Strong analytical skills
• Ability to maintain confidentiality
• Ability to see, talk and hear
• Ability to sit for 8 hours a day

Responsibilities

• Support the day-to-day execution of procurement activities and administrative business operations
• Create and issue purchase orders in the ERP system and maintain accurate purchasing records
• Obtain and track supplier quotations and support competitive bidding activities
• Monitor supplier acknowledgments, delivery commitments, and shipment schedules
• Follow up with suppliers regarding order confirmations, material availability, delivery dates, shipping status, and discrepancies
• Maintain vendor information, procurement files, purchase order status, and related documentation
• Assist with vendor onboarding and qualification documentation
• Coordinate freight and logistics arrangements
• Maintain accurate procurement and project-related information within ERP and business systems
• Communicate order and material delivery status to internal teams
• Coordinate internal approvals and procurement-related documentation
• Assist with resolving purchase order, receiving, and vendor invoice discrepancies
• Support routine procurement reporting and data validation
• Coordinate procurement-related information with suppliers and Operations, Finance, and Project Management
• Provide general administrative and coordination support to the procurement function
• Perform other duties as assigned

Skills

Procurement Experience

Vendor Management

Data Analysis

Strong Communication

Cross-functional Collaboration

Report Generation

Customer Service

Education

Associate’s Degree in Business Administration

Supply Chain Management

Operations Management

Finance

Tools

Dynamics SL

Dynamics 365

NetSuite

SAP

Oracle

Job description

• Support the day-to-day execution of procurement activities and administrative business operations
• Create and issue purchase orders in the ERP system and maintain accurate purchasing records
• Obtain and track supplier quotations and support competitive bidding activities
• Monitor supplier acknowledgments, delivery commitments, and shipment schedules
• Follow up with suppliers regarding order confirmations, material availability, delivery dates, shipping status, and discrepancies
• Maintain vendor information, procurement files, purchase order status, and related documentation
• Assist with vendor onboarding and qualification documentation
• Coordinate freight and logistics arrangements
• Maintain accurate procurement and project-related information within ERP and business systems
• Communicate order and material delivery status to internal teams
• Coordinate internal approvals and procurement-related documentation
• Assist with resolving purchase order, receiving, and vendor invoice discrepancies
• Support routine procurement reporting and data validation
• Coordinate procurement-related information with suppliers and Operations, Finance, and Project Management
• Provide general administrative and coordination support to the procurement function
• Perform other duties as assigned

Requirements

• 3 years’ experience in procurement, purchasing, operations, project administration, business administration, or related fields
• Associate’s degree in business administration, supply chain, operations management, finance or related field
• Proficiency with Microsoft Office suite
• Experience with ERP systems such as Dynamics SL, Dynamics 365, NetSuite, SAP, Oracle, or similar platforms
• Ability to generate reports and analyze data
• Familiarity with purchase order processes and vendor management
• Highly organized and detail-oriented
• Ability to multi-task and shift priorities as needed
• Ability to work in a fast-paced, continuously evolving environment
• Time management skills
• Ability to work well cross-functionally
• Excellent internal and external customer service
• Strong oral and written communication skills
• Strong interpersonal skills
• Strong analytical skills
• Ability to maintain confidentiality
• Ability to see, talk and hear
• Ability to sit for 8 hours a day

Core Competencies

Demonstrates expertise in procurement activities, vendor management, and administrative operations, with proficiency in ERP systems and data analysis. Strong organizational and communication skills support effective cross-functional collaboration and customer service.

Highest-signal resume keywords

• Procurement Experience
• ERP Systems Proficiency
• Vendor Management
• Data Analysis
• Strong Communication Skills

ATS Optimization Keywords

Hard Skills

• Purchase Order Processes
• Data Validation
• Report Generation
• Logistics Coordination
• Supplier Quotation Tracking

Soft Skills

• Highly Organized
• Detail-Oriented
• Time Management
• Interpersonal Skills
• Customer Service

Certifications & Qualifications

• Associate’s Degree in Business Administration
• Supply Chain Management
• Operations Management
• Finance

Industry Keywords

• Procurement Activities
• Administrative Operations
• Competitive Bidding
• Vendor Onboarding
• Project Administration

Tools & Technologies

• Microsoft Office Suite
• Dynamics SL
• Dynamics 365
• NetSuite
• SAP
• Oracle