Procurement Coordinator

Jobtailor; Town of Florida (NY); On-site; USD 52,000 - 78,000; Full time

Job summary

Jobtailor is seeking a procurement professional in the United States, New York area, to support program operations and manage end-to-end purchasing processes. You will collaborate with vendors, project teams, and logistics staff to ensure timely, cost-efficient procurement and compliant documentation.

The role requires strong organizational skills, familiarity with procurement software, and the ability to track inventory and supplier performance.

Qualifications

• Knowledge of procurement principles, purchasing practices, and vendor management processes.
• Ability to prepare, review, and maintain procurement documentation.
• Strong organizational skills to manage multiple procurement activities.
• Ability to analyze pricing, delivery schedules, and supplier performance.
• Proficiency with Microsoft Office and procurement tracking systems.

Responsibilities

• Provide procurement and purchasing support for program operations.
• Coordinate acquisition of materials, equipment, and services.
• Maintain accurate purchasing records and inventory data.
• Process purchase requisitions, purchase orders, and related documentation.
• Monitor open purchase orders and follow up with vendors.

Skills

Procurement Principles

Vendor Management

Microsoft Office Proficiency

ERP Systems

Inventory Management

Education

High School Diploma

Tools

Procurement Software

Tracking Systems

ERP Systems

Job description

• Provide procurement and purchasing support for program operations


• Coordinate the acquisition of materials, equipment, supplies, and services necessary to support organizational requirements


• Work closely with vendors, project teams, logistics personnel, and management to ensure timely, cost-effective, and compliant procurement activities while maintaining accurate purchasing records and inventory data


• Process purchase requisitions, purchase orders, and procurement-related documentation


• Coordinate procurement activities to ensure timely delivery of materials, equipment, and services


• Obtain vendor quotations, compare pricing, and assist with supplier selection in accordance with company policies


• Maintain accurate procurement files, records, and tracking systems for purchases and vendor information


• Monitor open purchase orders and follow up with vendors regarding order status, delivery schedules, and discrepancies


• Coordinate with logistics, warehouse, and project personnel to ensure procurement requirements are met


• Review procurement documentation for completeness, accuracy, and compliance with company procedures


• Assist with inventory management activities, including tracking stock levels and replenishment requirements


• Support vendor relationship management by maintaining communication and resolving routine procurement issues


• Assist with receiving documentation, invoice reconciliation, and resolution of billing discrepancies


• Support audits and inspections by providing procurement records and documentation


• Assist in developing and updating procurement procedures, templates, and standard operating procedures (SOPs)


• Identify and report procurement risks, supply chain concerns, or vendor performance issues to management

Requirements

• High school diploma or equivalent required


• Knowledge of procurement principles, purchasing practices, and vendor management processes


• Ability to prepare, review, and maintain procurement and purchasing documentation


• Strong organizational skills with the ability to manage multiple procurement activities simultaneously


• Ability to analyze pricing, delivery schedules, supplier performance, and related procurement data


• Strong written and verbal communication, customer service, and problem-solving skills


• Proficiency in Microsoft Office applications and procurement tracking systems


• Ability to operate standard office equipment and procurement-related systems


• Ability to lift and move up to 20 pounds


• Ability to work in office, warehouse, storage, and operational environments as needed


• Ability to perform physical activities including standing, walking, bending, stooping, squatting, kneeling, climbing, reaching, and lifting for extended periods


• Sufficient visual acuity to verify documentation, inventory, and material accuracy


• Experience in procurement, purchasing, logistics, supply chain management, or a related field (preferred)


• Familiarity with commercial and government procurement procedures and practices (preferred)


• Experience utilizing procurement software, enterprise resource planning (ERP) systems, or related business applications (preferred)

Core Competencies

Demonstrates expertise in procurement principles, purchasing practices, and vendor management, with strong organizational skills to manage multiple procurement activities effectively. Proficient in maintaining accurate procurement documentation and utilizing procurement software and tracking systems.

Highest-signal resume keywords

• Procurement Principles


• Vendor Management


• Microsoft Office Proficiency


• Logistics Coordination


• Inventory Management

ATS Optimization Keywords

Hard Skills

• Procurement Documentation


• Purchase Orders


• Supplier Selection


• Pricing Analysis


• Order Status Monitoring


• Compliance Review


• SOP Development


• Risk Identification


• Data Analysis


• Inventory Tracking

Soft Skills

• Strong Communication


• Customer Service


• Problem-Solving


• Organizational Skills

Industry Keywords

• Supply Chain Management


• Logistics


• Purchasing Practices


• Vendor Relationship Management


• Government Procurement Procedures

Tools & Technologies

• Procurement Software


• ERP Systems


• Tracking Systems