Procurement Agent-1

Jones Lang LaSalle Incorporated; Santa Ana (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in real estate is seeking a Procurement Agent to ensure vendor compliance and manage procurement processes. The role involves processing purchase orders, vendor management, and ensuring adherence to corporate policies. Ideal candidates will have a degree in business administration and experience in procurement or supply chain management, along with strong communication and client relationship skills.

Qualifications

• 2 years of background experience in purchases, logistics, finance or supply chain management.
• Advanced English level.

Responsibilities

• Process requisitions into Purchase Orders (POs) within SLA of 24 hours.
• Ensure compliance with JLL Policies and Procedures, Sourcing Guidelines.
• Manage day-to-day issues and relationships with suppliers.

Skills

Client relationship management

Communication

Teamwork

Flexibility

Proactivity

Education

College or technical institute's degree

Business administration

Tools

Microsoft Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Title

Procurement Agent (P1)

Reporting to

Regional Sourcing Lead

Goals of the position

• Vendor compliance for NA and Europe regions.
• To keep stewardship controls for JLL P2P (procurement to payment) transactions on client account.
• Support to answer any internal or external audits on procurement and sourcing procedures.
• To ensure 100% compliance of all sourcing and procurement procedures and records according with all corporate policies.
• Process and/or approve purchases orders according to SLA of 24 hours for North America.
• Process vendor creation/update/unblock on JLL and client’s procurement systems for North America and Europe regions.
• Ensure vendor readiness at different JLL and Client systems for business allocation.

Task and responsibilities

Sourcing and Procurement activities

• Process requisitions into Purchase Orders (POs) within SLA of 24 hours.
• To issue and submit POs to the suppliers. Emergency services are included.
• To monitor and follow-up deliveries, claims, returns and exchanges of the services/goods when required.
• Commercial liaison between services requesters (from JLL) and the suppliers, (manage day-to-day issues and relationships) for the spot buys of expense below 10M USD.
• Ensure compliance with JLL Policies and Procedures, Sourcing Guidelines and the client’s Internal Controls.
• Perform self-assessments tests on a quarterly basis.
• Participate on monthly sourcing team meetings.
• Own and update contract and compliance tracker for each region.

Vendor and Contract Management

• Vendor creation/update/unblock on JLL and client’s procurement systems
• Ensure Preferred Vendor List (PVL) database is updated. Ensure that the information is accurate and up to date.
• Ensure internal controls program compliance to pass the client’s internal or external audits
• Communication to vendors.
• Contract management in Jaggaer and signature follow up.
• COI collection and report.

Success Keys

• Strong internal controls achieving pass scores on self assessments and audits
• User satisfaction more than 80% or, in the lack of quantifiable data, obtain concrete positive feedback from key clients (Sourcing and SFM)
• Vendor’s files 100% in compliance with JLL policies and procedures.
• Contribute with regional cost avoidance by reporting savings on time within each quarter
• College or technical institute's degree. Titles on business administration are preferred.
• 2 years of background experience in purchases, logistics, finance or supply chain management.
• Advanced English level
• Knowledge of Microsoft Office tools.

General

• Client relationship management skills.
• Effective in teamwork and client service.
• Good communication skills (both written and oral)
• Flexibility and “Learning along the way” skills.
• Highly motivated and willing to go the extra step. Highly Proactive.

Location:

Remote –Santa Ana,CRI

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Title

Procurement Agent (P1)

Reporting to

Regional Sourcing Lead

Goals of the position

• Vendor compliance for NA and Europe regions.
• To keep stewardship controls for JLL P2P (procurement to payment) transactions on client account.
• Support to answer any internal or external audits on procurement and sourcing procedures.
• To ensure 100% compliance of all sourcing and procurement procedures and records according with all corporate policies.
• Process and/or approve purchases orders according to SLA of 24 hours for North America.
• Process vendor creation/update/unblock on JLL and client’s procurement systems for North America and Europe regions.
• Ensure vendor readiness at different JLL and Client systems for business allocation.

Task and responsibilities

Sourcing and Procurement activities

• Process requisitions into Purchase Orders (POs) within SLA of 24 hours.
• To issue and submit POs to the suppliers. Emergency services are included.
• To monitor and follow-up deliveries, claims, returns and exchanges of the services/goods when required.
• Commercial liaison between services requesters (from JLL) and the suppliers, (manage day-to-day issues and relationships) for the spot buys of expense below 10M USD.
• Ensure compliance with JLL Policies and Procedures, Sourcing Guidelines and the client’s Internal Controls.
• Perform self-assessments tests on a quarterly basis.
• Participate on monthly sourcing team meetings.
• Own and update contract and compliance tracker for each region.

Vendor and Contract Management

• Vendor creation/update/unblock on JLL and client’s procurement systems
• Ensure Preferred Vendor List (PVL) database is updated. Ensure that the information is accurate and up to date.
• Ensure internal controls program compliance to pass the client’s internal or external audits
• Communication to vendors.
• Collect vendor information via surveys.
• Contract management in Jaggaer and signature follow up.
• COI collection and report.

Success Keys

• Strong internal controls achieving pass scores on self assessments and audits
• User satisfaction more than 80% or, in the lack of quantifiable data, obtain concrete positive feedback from key clients (Sourcing and SFM)
• Vendor’s files 100% in compliance with JLL policies and procedures.
• Contribute with regional cost avoidance by reporting savings on time within each quarter

Employee qualities

Academic

• College or technical institute's degree. Titles on business administration are preferred.
• 2 years of background experience in purchases, logistics, finance or supply chain management.
• Advanced English level
• Knowledge of Microsoft Office tools.

General

• Client relationship management skills.
• Effective in teamwork and client service.
• Good communication skills (both written and oral)
• Flexibility and “Learning along the way” skills.
• Highly motivated and willing to go the extra step. Highly Proactive.

Location:

Remote –Santa Ana,CRI

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .