Procurement Agent I

Texas Health Huguley FWS; Altamonte Springs (FL); Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Procurement Agent I to join their dynamic team. This role involves managing the purchasing of routine goods and services, ensuring accuracy and compliance while supporting multiple facilities. You'll utilize your negotiation skills to secure the best pricing and terms, all while working in a fast-paced environment. With a commitment to excellence, you'll contribute to improving processes and enhancing supplier relationships. This is an exciting opportunity to grow professionally while making a meaningful impact in the healthcare supply chain sector.

Benefits

Benefits from Day One

Paid Time Off from Day One

Mental Health Resources and Support

Qualifications

• 5+ years of experience in Procurement/Supply Chain is required.
• Proficiency in Microsoft Office and ERP/MRP systems is essential.

Responsibilities

• Prepare and process documentation for purchasing goods and services.
• Manage multiple facilities' material requirements in a Shared Services environment.

Skills

Procurement/Supply Chain experience

Organizational skills

Multi-tasking

Negotiation skills

Customer service

Education

Bachelor's degree or equivalent

5+ years of related experience

Tools

PeopleSoft

Microsoft Office

ERP/MRP systems

Job description

Job Description - Procurement Agent I (25015331)

Job Number:

25015331

Description

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Time Off from Day One
• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person and serves to uplift others in body, mind, and spirit. AdventHealth is a place where you can thrive professionally and grow spiritually by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift: Monday - Friday

Location: Remote

The role you’ll contribute:

The Supply Chain Procurement Agent I prepares and processes all required documentation pertaining to the purchase of routine goods and services using PeopleSoft and other computer-based systems. Manages the complexity of a Shared Services environment, which requires the ability to support multiple facilities' diverse material requirements simultaneously. Confirms, validates, expedites, and modifies orders and works with Requestors and suppliers to ensure orders are accurate and complete. Assists with the resolution of issues that impact timely ordering of routine goods and services. Identifies repetitive challenges and suggests corresponding process improvement opportunities, in collaboration with Supply Chain Procurement Manager. Researches purchase requests from the field to identify correct products and contracts related to those products. Negotiates product pricing, freight, and payment terms for special requests from the facilities they support. Ensures orders are accurate and resolves exceptions in a timely manner. Responsible for meeting Service Level Agreement metrics for all assigned departments on a monthly basis. Must have proven prioritization and extensive organizational skills while possessing the ability to manage multiple priorities within a fast-paced environment (multi-tasking is a must) under stress. This position is both accountable to Supply Chain Shared Services as well as field operations.

The value you’ll bring to the team:

• Responsible for procuring non-routine/standardized goods and services including validation of purchases for contract compliance.
• Prepares and processes all required documentation pertaining to the routine purchase of goods and services using PeopleSoft and other computer-based systems.
• Manages the complexity of a Shared Services environment, which requires the ability to support multiple facilities' diverse material requirements simultaneously.
• Identifies repetitive challenges and suggests corresponding process improvement opportunities in collaboration with Supply Chain Procurement Manager.
• Negotiates product pricing, freight, and payment terms for special requests from the facilities they support.
• Ensures orders are accurate and resolves exceptions in a timely manner.
• Responsible for meeting Service Level Agreement metrics for all assigned departments on a monthly basis.
• Places and verifies orders with suppliers by telephone, fax, EDI, or other computer systems.
• Maintains and builds relationships with suppliers and Requestors as well as other users of the PeopleSoft system.
• Ensures orders are placed accurately with suppliers and methods of shipment and all terms are documented correctly.
• Initiates backorder resolution and facilitates the expediting of approved product substitutes for customers; Ensures timely and accurate communication to impacted field Requestors.
• Modifies purchase orders as necessary based on research and direction of management in prescribed methods; Ensures all information is documented in the PeopleSoft system; Manages the appropriate communication with field Requestors, Materials Directors, Suppliers, and Sourcing Group.
• Responds to customer inquiries regarding service, products, and account information using established procedures.
• Assists with the resolution of discrepancies or problems that prohibit the timely ordering of goods and services.
• Maintains a working knowledge of applicable federal, state, and local laws, regulations, and industry standards.
• Resolves Invoice match exceptions with suppliers in a timely manner and coordinates efforts with Accounts Payable to ensure timely payments.
• Works with Procurement Managers to maintain an accurate knowledge of contracted suppliers.
• Ability to work independently, demonstrate initiative, and responsibility to customer/end user requirements.
• Must have proven prioritization and extensive organizational skills while possessing the ability to manage multiple priorities within a fast-paced environment (multi-tasking is a must) under stress.

The expertise and experiences you’ll need to succeed:

EDUCATION AND EXPERIENCE REQUIRED:

• 5+ years of related Procurement/Supply Chain experience
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Purchasing/Supply Management
• Experience with ERP/MRP systems

EDUCATION AND EXPERIENCE PREFERRED:

• Bachelor's or equivalent degree from a four-year accredited university or college
• Experience in the healthcare industry
• Proficiency in PeopleSoft
• Experience in a Shared Services organization
• Ability to type fifty or more words per minute with excellent spelling, punctuation, grammar, and oral and written communications