Procurement Agent

Pulice; Scottsdale (AZ); On-site; USD 72,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401(k)/RRSP

Dental/Vision

Tuition reimbursement

Wellness program

Job summary

Pulice is seeking a detail-oriented Procurement Agent (Subcontracts Administrator) in Scottsdale, AZ to prepare, negotiate, and execute subcontracts, purchase, and service agreements that align with project requirements and company policies.

You will work with project teams and suppliers to manage contract documents, ensure favorable terms, and mitigate risk, supporting timely project delivery and compliance with approvals.

Qualifications

• Bachelor's Degree in Business , Supply Chain or Construction Management preferred.
• 1+ year related construction experience preferred.
• 5+ years of related construction, procurement, contract administration, or subcontract administration experience

Responsibilities

• Prepare, review, and administer subcontracts, purchase agreements, service agreements, and other procurement-related contract documents in accordance with company standards, project requirements, and established procedures.
• Negotiate contract terms and conditions with subcontractors, suppliers, and service providers, including scope of work, pricing, payment terms, insurance requirements, indemnification, warranties, schedule obligations, and other commercial and risk-related provisions.
• Review subcontractor and supplier proposals, quotations, scopes of work, and supporting documentation to ensure completeness, identify discrepancies, and establish clear contractual requirements.
• Coordinate with project management, operations, risk management, legal, and other internal stakeholders to resolve contract issues, negotiate acceptable terms, and obtain required reviews and approvals.
• Manage the contract preparation and execution process, including coordinating document revisions, resolving redlines, obtaining internal approvals, and facilitating timely execution by all parties.
• Review and incorporate applicable project-specific requirements, owner contract flow-down provisions, insurance requirements, and other required exhibits and attachments into contract documents.
• Identify contractual risks, deviations from company standards, and potential areas of exposure; recommend appropriate revisions or elevate issues for review and resolution.
• Maintain accurate and complete contract files, negotiation records, approval documentation, executed agreements, and related correspondence.
• Track contract status and outstanding documentation to ensure agreements are completed and executed in accordance with project schedules and procurement requirements.
• Communicate and support compliance with corporate procurement policies, contract administration procedures, and approval authority requirements.
• Assist with contract modifications, amendments, change orders, and other revisions to existing agreements as project requirements evolve.
• Support vendor and subcontractor qualification activities and coordinate the collection of required documentation before contract execution.

Skills

Contract negotiation

Attention to detail

Team player

Education

Bachelor's Degree in Business, Supply Chain or Construction Management

Tools

Microsoft Office

JD Edwards E1 World

Job description

Are you a detail-oriented professional with strong contract administration, drafting, and negotiation skills? As a Procurement Agent, often referred to as a Subcontracts Administrator, you will play a key role in preparing, negotiating, and executing subcontracts, major purchase agreements, and service agreements that support successful project delivery. You will work closely with project teams, subcontractors, suppliers, and internal stakeholders to develop contract documents, negotiate commercial terms and conditions, and ensure agreements align with company policies, project requirements, and established approval processes.

Your ability to manage contract documentation, negotiate favorable terms, and coordinate agreements from initial preparation through execution will help mitigate risk, protect company interests, and keep projects moving forward.

How You Will Make An Impact

• Prepare, review, and administer subcontracts, purchase agreements, service agreements, and other procurement-related contract documents in accordance with company standards, project requirements, and established procedures.
• Negotiate contract terms and conditions with subcontractors, suppliers, and service providers, including scope of work, pricing, payment terms, insurance requirements, indemnification, warranties, schedule obligations, and other commercial and risk-related provisions.
• Review subcontractor and supplier proposals, quotations, scopes of work, and supporting documentation to ensure completeness, identify discrepancies, and establish clear contractual requirements.
• Coordinate with project management, operations, risk management, legal, and other internal stakeholders to resolve contract issues, negotiate acceptable terms, and obtain required reviews and approvals.
• Manage the contract preparation and execution process, including coordinating document revisions, resolving redlines, obtaining internal approvals, and facilitating timely execution by all parties.
• Review and incorporate applicable project-specific requirements, owner contract flow-down provisions, insurance requirements, and other required exhibits and attachments into contract documents.
• Identify contractual risks, deviations from company standards, and potential areas of exposure; recommend appropriate revisions or elevate issues for review and resolution.
• Maintain accurate and complete contract files, negotiation records, approval documentation, executed agreements, and related correspondence.
• Track contract status and outstanding documentation to ensure agreements are completed and executed in accordance with project schedules and procurement requirements.
• Communicate and support compliance with corporate procurement policies, contract administration procedures, and approval authority requirements.
• Assist with contract modifications, amendments, change orders, and other revisions to existing agreements as project requirements evolve.
• Support vendor and subcontractor qualification activities and coordinate the collection of required documentation before contract execution.

Who You Are

• Bachelor's Degree in Business , Supply Chain or Construction Management preferred.
• 1+ year related construction experience preferred.
• 5+ years of related construction, procurement, contract administration, or subcontract administration experience
• Introductory knowledge of Microsoft Office (Power Point, Word, Excel) with general knowledge of database utilization. JD Edwards E1 World experience is a plus.
• Ability to perform multiple tasks efficiently and accurately
• Able to identify, track and communicate project plan steps and actions.
• Team player with the ability to also work independently to meet fixed deadlines, goals and objectives.

Why Join Our Team

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $72,000.00/Yr.

Salary Max

USD $90,000.00/Yr.