Procurement Administrator

xenergy; Oak Ridge (TN); On-site; USD 70,000 - 100,000; Full time

Job summary

X-energy LLC in Oak Ridge, Tennessee, is hiring a Procurement Administrator to manage end-to-end purchasing for the TRISO-X program. You will source suppliers, negotiate terms, and administer purchase agreements to keep the facility on schedule and within budget.

You will coordinate with engineering, manufacturing, and quality teams, ensure compliance with DOE/NQA-1 standards, and maintain organized procurement records for audits.

Qualifications

• Bachelor's degree in any field; experience may substitute.
• U.S. Citizenship required.
• Typically five years of procurement/contracts administration experience.
• Experience in negotiations.
• Experience with federal purchasing procedures, and/or knowledge of commercial procurements.

Responsibilities

• Prepare and issue RFPs for purchases and vendor selection in compliance with policies.
• Respond to requisitions with multiple vendors and vendor selection analysis.
• Identify distinct requirements, provisions, and terms for vendor agreements.
• Disseminate procurement status and compliance information to stakeholders.
• Review vendor performance and invoices for accuracy; facilitate approvals.
• Resolve issues with customers and vendors.
• Generate and negotiate change orders and modifications as needed.
• Maintain approved vendor list and EPL/Denied Parties checks.
• Support company proposal efforts as necessary.
• Maintain procurement policies and documentation; ensure filing is organized and compliant.
• Execute core tasks for moderate to large purchases with minimal supervision.
• Perform other duties as assigned.

Skills

Procurement

Negotiation

Contracts administration

Federal purchasing procedures

U.S. Citizenship

Vendor relations

Education

Bachelor's degree

Job description

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us .

Job Description

Enable TRISO-X's supply chain with precision procurement execution. This Procurement Administrator role manages the full lifecycle of direct and indirect purchases - from sourcing suppliers and negotiating terms to administering purchase agreements - ensuring America's first advanced nuclear fuel fabrication facility secures the goods and services it needs, when it needs them, at the right cost and with the compliance rigor a DOE-regulated, NQA-1 environment demands. You'll be the operational link between TRISO-X's internal stakeholders (engineering, manufacturing, quality, project controls) and the external supply base, identifying sources that meet X-energy's exacting specifications, negotiating terms and conditions that balance cost and compliance, and managing vendor relationships through delivery, invoicing, and closeout. This role requires someone who thrives in fast-paced procurement environments where every purchase order carries nuclear quality and programmatic consequences - you'll coordinate across functions to understand technical requirements, vet suppliers for capability and reliability, ensure purchase agreements flow down the proper contract clauses (FAR/DEAR, NQA-1, ITAR/ECI as applicable), track order status and delivery performance, resolve invoicing and payment issues, and maintain the organized procurement records that withstand audit scrutiny. Whether you're sourcing critical long-lead materials, securing specialty services, or managing high-volume indirect purchases, you'll bring the procurement discipline and attention to detail that keeps TRISO-X's first-of-a-kind fuel production mission on schedule and on budget.

Job Profile Tasks/Responsibilities

• Prepare and issue request for proposals for purchases of goods and services, and conduct vendor selection in compliance with federal, customer, and company policies and procedures.
• Respond to purchase requisitions with identification of multiple vendors, and vendor selection analysis.
• Identify distinct requirements, provisions, and terms and conditions for vendor agreements.
• Generate and disseminate information to stakeholders throughout the company regarding purchasing status, compliance, modifications, negotiations, vendor availability, and vendor selection analysis.
• Review and track vendor performance and invoices for accuracy and facilitate the approval process.
• Resolve issues with customers and vendors.
• Generate and negotiate change orders and modifications as needed.
• Maintain approved vendor list through verification that they are not listed on the Excluded Parties List (EPL) or the Denied Parties List.
• Support company proposal efforts as necessary.
• Maintain procurement policies and procedures.
• Maintain all documents, reviews, and awards in an organized, detailed, and centralized filing system, and ensure all procurement files are compliant.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for moderate to large-sized direct and indirect purchases, with minimal supervision.
• Perform other duties as assigned by manager.

Job Profile Minimum Qualifications

• Bachelor's degree in any field. Years of relevant experience may be in lieu of a bachelor's degree.
• U.S. Citizenship is required.
• Typically, five years of experience in procurement/contracts administration is required.
• Experience conducting negotiations.
• Experience with federal purchasing procedures, and/or knowledge of commercial procurements.

Location: 151 Lafayette Drive, Suite 300, Oak Ridge, TN

Work Site Expectations: 5 days in office

Hours: 8:00am-5:00pm, Mon-Fri

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or oth