Subcontract Administrator

TRISO-X; Knoxville (TN); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

401K

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Tuition Reimbursement

Job summary

X Energy, LLC, a leader in advanced nuclear fuel technology, is seeking a Subcontracts Administrator to manage contracts, NDAs, subcontracts, and vendor agreements within a DOE-regulated, NQA-1 environment. You will conduct cost/price analyses, ensure SAM.gov compliance, and coordinate with program managers, finance, engineering, and quality to drive compliant procurement.

This full-time role offers a pathway from Level II to IV, with responsibilities increasing from supporting tasks to leading

Qualifications

• Bachelor’s degree required or negotiable based on experience.
• U.S. Citizenship required.
• Experience negotiating complex subcontracts and federal contracts preferred.
• Level II: ~3 years in subcontracts/contracts administration.
• Level III: ~5 years in subcontracts/contracts administration.
• Level IV: ~10 years in subcontracts/contracts administration.

Responsibilities

• Prepare, review, and negotiate contracts, NDAs, teaming agreements, subcontracts, and purchase orders.
• Identify contract requirements and terms for subcontractors and vendors.
• Authorize and direct work per contractual requirements.
• Negotiate change orders and amendments; resolve issues with customers and vendors.
• Maintain procurement files and ensure compliance with DCAA, CPSR, CFSR, and Prime Contract requirements.
• Vet vendors through SAM.gov and maintain approved vendor list.

Skills

Negotiation

Vendor management

Subcontracts administration

Cost/price analysis

Federal contracting knowledge

DCAA/CPSR knowledge

Regulatory compliance

Education

Bachelor’s degree

Tools

SAM.gov

E-Verify

FA R/DEAR knowledge

Job description

Job Description

This Subcontracts Administrator role is the operational backbone of TRISO-X's procurement and vendor relationships — preparing, negotiating, and administering the contracts, purchase orders, and subcontract agreements that enable America's first advanced nuclear fuel fabrication facility to source materials, services, and systems with the compliance rigor and cost discipline a DOE-regulated, NQA-1 environment demands. You'll draft and negotiate NDAs, teaming agreements, professional services agreements, and subcontracts; conduct detailed cost and price analysis per X‑energy, federal (FAR/DEAR), and industry standards; maintain compliance with DCAA, CPSR, CFSR, and Prime Contract requirements; vet vendors through SAM.gov exclusion checks and approved vendor list management; and serve as the primary contracts interface between internal stakeholders (program managers, finance, engineering, quality) and the external supply base that makes TRISO fuel production possible. Whether you're early in your contracts career (Level II), hitting your stride (Level III), or ready to lead and mentor (Level IV), this role offers the chance to build procurement discipline and federal contracting expertise in a first‑of‑a‑kind nuclear fuel mission where every contract you execute enables clean, reliable energy at scale.

Job Profile Tasks/Responsibilities

• Prepare, review, and negotiate standard contract agreements and documents, to include teaming, non‑disclosure, subcontracts, Purchase Orders, and other vendor agreements.
• Identify distinct contract requirements, provisions and terms and conditions for subcontractors and vendors.
• Initiate documentation to authorize and direct work in accordance with contractual requirements.
• Generate and negotiate change orders and modifications to NDAs, Teaming Agreements, Professional Services Agreements and Subcontract Agreements. Resolve issues with customers, subcontractors, vendors, and leadership as needed.
• Prepare and disseminate information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.
• Conduct proper due diligence for all procurement requests, including but not limited to, vetting potential vendors and subcontractors, and conducting detailed cost and price analysis in accordance with established X‑energy, federal, and industry compliance standards prior to issuance of Purchase Orders, Change Orders, Subcontracts and Agreements. Maintain approved vendor list through verification that vendors are not excluded in SAM.gov.
• Support company proposal efforts as necessary.
• Maintain and follow X‑energy and nuclear industry procurement and QA policies and procedures.
• Ensure all procurement files are compliant with DCAA, CPSR, CFSR, and Prime Contract requirements as required.
• Maintain all documents, reviews, awards, and contracts in an organized, detailed, and centralized filing system.
• Uphold open lines of communication with program managers, finance, leadership, and customers as required.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.
• Level II: Support team members with the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for small to moderate‑size subcontracts, under guided supervision.
• Level III: Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for moderate to large‑size subcontracts, with minimal supervision.
• Level IV: Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for subcontracts of all sizes, without close supervision and some latitude for independent judgment.
• • Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document.
• • Shares knowledge related to industry best practices and standards with others across the team.

Job Profile Minimum Qualifications

• Bachelor’s degree in any field. Years of relevant experience may be in lieu of a bachelor’s degree.
• U.S. Citizenship is required.
• Experience negotiating complex construction subcontracts, prefered.
• Level II: Typically, three years of experience in subcontracts/contracts administration is required.
• Some experience with federal contracts, and/or knowledge of commercial procurements.
• Experience conducting basic negotiations.
• Level III: Typically, five years of experience in subcontracts/contracts administration is required.
• Experience conducting negotiations.
• Level IV: Typically, ten years of experience in subcontracts/contracts administration is required.
• Experience conducting complex negotiations.
• Understanding of federal government regulatory guidelines, as appropriate.

Work Site Expectations: 5 days in office

Travel: 10% potential to supplier or reactor sites or headquarters in MD

Hours: 8:00am-5:00pm, Mon-Fri

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X‑energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives.

A reasonable estimate for this position at the level of experience required is:

Position Job Classification

Full time - Exempt

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work.

Right To Work Link: If you have the right to work, don't let anyone take it away (e-verify.gov)

E-Verify Participation Link: E-Verify Participation Poster English and Spanish