Procurement & Administrative Services Manager

County of Riverside; California (MO); On-site; USD 90,000 - 130,000; Full time

Job summary

The Riverside County Flood Control and Water Conservation District is seeking an Administrative Services Officer in Riverside to oversee the Purchasing Section and lead a team of Buyers and a Procurement Contract Specialist. The role develops procurement policies, conducts trainings, and coordinates with internal divisions, county departments, DIR, and suppliers.

Responsibilities include preparing cost estimates for capital assets and repairs, managing RFP/RFQ activities, and ensuring compliance

Qualifications

• Bachelor's degree in accounting, business or public administration, finance, or related field.
• Three years of professional administrative experience with at least two years in a lead or supervisory role.
• Understanding of public or business administration, budgeting, contract administration and supervision.

Responsibilities

• Reports directly to the Chief of Finance.
• Supervises, trains, reviews, and evaluates the work product of the Purchasing section of the District which includes three (3) Buyer IIs and one (1) Buyer I.
• Oversees tasks assigned to the District embedded Procurement Contract Specialist.
• Participates in the recruitment and selection of potential incumbents.
• Develops, updates, and interprets District policies and procedures.
• Conducts District-wide and Divisional trainings on procurement-related topics.
• Reviews consultant insurance policies for compliance.
• Coordinates work with other Divisions/Sections, County Departments, Department of Industrial Relations (DIR) and external suppliers to develop and ensure compliance with procedures related to Riverside County Purchasing Policy, Public Works Contracts, AB 339 regulations, etc.
• Assists in the annual budget process by providing reasonable estimates for capital asset purchases, capital repairs, and building maintenance costs as informed by their direct involvement in RFP, RFB, and RFQ processes.
• Researches, develops and analyzes complex RFP/Q’s related to Capital and non-Capital Public Works projects, purchase of specialized equipment (e.g. drones, dozers, excavators, lowboys, water trucks, fence trucks), hydrologic services and products, engineering and environmental services, legal services, legislative management services, etc.
• Assists in the development of scopes of work for various RFB’s.
• Reviews District chemical and fence inventory transactions and reviews records for slippage.
• Reviews and reconciles spend on District on-call service contracts between two accounting software systems.

Skills

Leadership

Supervisory experience

Budgeting

Procurement policy knowledge

Education

Bachelor's degree in accounting or related field

Tools

PeopleSoft Financials

Finance Enterprise

Microsoft Dynamics

Job description

The Riverside County Flood Control and Water Conservation District is seeking an Administrative Services Officer in Riverside to oversee the Purchasing Section and lead a team of Buyers and a Procurement Contract Specialist. The role develops procurement policies, conducts trainings, and coordinates with internal divisions, county departments, DIR, and suppliers.

Responsibilities include preparing cost estimates for capital assets and repairs, managing RFP/RFQ activities, and ensuring compliance