Purchasing Coordinator: Entry-Level Admin & Buyer

Irvine Ranch Water District; Irvine (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Irvine Ranch Water District is currently accepting applications for one (1) Purchasing Coordinator in the Purchasing Department. This entry-level role supports procurement processes, invoice processing, contract administration, and supplier communications in a public agency setting.

Ideal candidates will have 3 years of purchasing or 2 years in accounting, an associate degree (desirable), and proficiency in Word/Excel. DIR compliance and insurance processing are part of the duties.

Qualifications

• Equivalent to completion of the twelfth grade; associate degree in Business Administration or related field highly desirable.
• Three (3) years of experience in a purchasing environment or two (2) years in an accounting environment is required.
• Purchasing Certificate highly desirable.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Under general supervision, provides a variety of administrative, procurement, and contract support duties for the Purchasing Department, including invoice processing and supplier maintenance.
• Reviews, validates, and processes invoices against purchase orders and agreements.
• Scans invoices to Accounts Payable daily and maintains purchase order and contract lists.
• Serves as receptionist for the Purchasing Department and coordinates office supplies and related purchases.

Skills

Communication

Interpersonal skills

Detail-oriented

Numerical literacy

Discretion

Education

Associate's degree in Business Administration or related field

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Irvine Ranch Water District is currently accepting applications for one (1) Purchasing Coordinator in the Purchasing Department. This entry-level role supports procurement processes, invoice processing, contract administration, and supplier communications in a public agency setting.

Ideal candidates will have 3 years of purchasing or 2 years in accounting, an associate degree (desirable), and proficiency in Word/Excel. DIR compliance and insurance processing are part of the duties.