Procurement Administrative Associate

ProSource Buying Group; Anaheim (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Competitive salary

Employee discounts

Health insurance

Paid time off

Company parties

Training & development

Job summary

ProSource Buying Group is seeking a Procurement & Administrative Associate based in Anaheim, California. The ideal candidate will handle purchasing, inventory management, and light accounting tasks while ensuring accurate data entry and organization of records. This role requires at least 2 years of relevant experience in logistics or purchasing, as well as strong analytical and communication skills. The position offers competitive benefits, including health insurance and performance bonuses.

Qualifications

• 2+ years in logistics, purchasing, inventory management, or related operations.
• Experience with accounting data entry or light accounts payable strongly preferred.
• Proficiency with purchasing, inventory, or ERP software is preferred.

Responsibilities

• Create and manage purchase orders and confirm delivery timelines.
• Enter purchasing and inventory data into the accounting system.
• Receive deliveries and maintain organized inventory records.
• Support administrative tasks related to purchasing and inventory.

Skills

Logistics

Inventory Management

Analytical Skills

Reconciliation Skills

Communication

Collaboration

Education

High School Diploma or GED

Tools

Purchasing/Inventory Software

Job description

Benefits

• 401(k)
• Bonus based on performance
• Competitive salary
• Employee discounts
• Health insurance
• Paid time off
• Company parties
• Training & development

Procurement & Administrative Associate

California Operations

What We’re Looking For

We’re seeking a Purchasing, Inventory & Administrative Specialist to support purchasing, inventory management, accounting data entry, and vendor logistics for our Southern California operations. Our showrooms are in Anaheim and in CDM, and this role will report to the Anaheim office.

This role keeps the operational heartbeat steady: ordering accurately, receiving cleanly, reconciling faithfully, and ensuring our systems stay organized and up to date. The ideal candidate is precise, proactive, and not afraid to track down answers. If you love tidy records, clean data, and everything in its rightful place, this is your happy place.

Duties & Responsibilities

Purchasing & Vendor Coordination (California)

• Create and manage purchase orders for California projects and warehouse stock.
• Confirm pricing, stock availability, and delivery timelines with approved vendors.
• Track order status, shipments, and delivery confirmations.
• Reconcile received items and vendor invoices against purchase orders, quotes, and packing lists.
• Partner with Finance/AP to resolve discrepancies, credits, mis-shipments, or missing invoices.
• Record and reconcile one-off employee credit-card purchases, coding items properly and entering them into the accounting system.
• Maintain organized vendor, purchasing, and transaction records for clean audit trails.

Light Accounting & Administrative Support

• Enter purchasing, inventory, and vendor data into the accounting system with accuracy and timeliness.
• Assist the CFO with light accounting tasks including:
  • Reviewing vendor statements
  • Preparing invoices for payment
  • Auditing credit card transactions
  • Organizing AP documentation and digital records
• Support month-end administrative tasks related to purchasing and inventory, as assigned.
• Maintain confidentiality and accuracy in all financial-related workflows.

Warehouse Operations

• Receive and inspect deliveries; log items accurately in the inventory system.
• Keep inventory records updated; conduct periodic stock counts and resolve discrepancies.
• Stage equipment for projects; record all outgoing equipment promptly.
• Keep stock and warehouse areas organized and labeled.
• Track equipment movement between warehouse and job sites; ensure technician check-out procedures are followed.
• Process RMAs and product returns per vendor/company procedures.
• Communicate regularly with the Purchasing Manager, Billing, Installation, and Sales teams.
• Service as parts runner as needed.

Administrative & On-Site Support

• Maintain cleanliness and organization within the office and warehouse.
• Handle incoming calls, take messages, and route escalations to the correct team members.
• Receive and distribute mail, notices, and deliveries within the office.

Experience & Skills

• 2+ years in logistics, purchasing, inventory management, or related operations.
• Experience with accounting data entry or light accounts payable strongly preferred.
• Proficiency with purchasing, inventory, or ERP software—or demonstrated ability to learn quickly.
• Highly organized with strong analytical and reconciliation skills.
• Clear communicator and collaborative team player.
• Able to troubleshoot discrepancies with persistence and curiosity.
• Knowledge of residential home technology or low‑voltage equipment is a plus.
• High School Diploma or GED required.

Physical Requirements

• Ability to regularly lift 30+ lbs.
• Ability to bend, kneel, squat, and stand for extended periods.

Perks & Benefits

• Competitive hourly rate (DOE)
• Employer-covered health insurance
• 401(k)
• Bonus eligibility through a personal performance incentive plan
• PTO & Sick Time
• Deep employee discounts on the latest and greatest AV gear