Procurement Admin Assistant | Bid Clerk & Scheduler

University of South Carolina; Columbia, Northern (SC, KY); Hybrid; USD 41,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Retirement programs

Paid tuition

13 paid holidays

Professional development opportunities

Job summary

University of South Carolina is seeking an Administrative Assistant in the Purchasing Department in Columbia. The role provides primary administrative support, coordinates calendars, and assists with bid opening processes.

You will log and safeguard bids, respond to inquiries, and support procurement card administration while ensuring efficient departmental operations and excellent customer service.

Qualifications

• Requires 2+ years of job-related experience.
• High school diploma or GED required.
• Knowledge of procurement policies and procedures preferred.

Responsibilities

• Provide Administrative Support to the Purchasing Department including scheduling meetings and managing calendars.
• Serve as bid clerk by handling solicitations, logging bids, and ensuring confidentiality.
• Process procurement card applications and respond to inquiries; support supplier communications and inbound/outbound communications.
• Greet visitors and handle phone/email inquiries; direct to appropriate resources.
• Perform other administrative duties as assigned.

Skills

Microsoft Office

Customer service

Greet visitors

Verbal and written communication

Calendar management

Phone and email handling

Education

High school diploma or GED

Tools

PeopleSoft

Blackboard scheduling

Procurement Card (P-Card)

Job description

University of South Carolina is seeking an Administrative Assistant in the Purchasing Department in Columbia. The role provides primary administrative support, coordinates calendars, and assists with bid opening processes.

You will log and safeguard bids, respond to inquiries, and support procurement card administration while ensuring efficient departmental operations and excellent customer service.