Process Improvement Specialist, Procurement

System One; Vienna, Northern (VA, KY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

System One in Vienna, VA is seeking a Procurement Process Analyst/Process Documentation Specialist to map current-state procurement processes and turn them into clear, usable documentation.

The role requires 5+ years of experience in process mapping and procurement knowledge, with a focus on interviews, documentation, and collaboration with stakeholders to support process-improvement initiatives.

Qualifications

• 5+ years of experience documenting procurement processes.
• Experience in process mapping/documentation (not general procurement).
• Ability to translate informal procedures into structured documentation.

Responsibilities

• Interview procurement employees and SMEs about how work is performed.
• Document current-state procurement processes step by step.
• Capture inputs, outputs, systems, approvals, handoffs, and decisions.
• Identify who performs each step and what information/documents are required.
• Translate conversations and informal procedures into clear process documentation.
• Help create or update process flowcharts.
• Validate documented processes with procurement stakeholders.
• Identify process gaps, redundancies, bottlenecks, and unclear handoffs.
• Maintain process documentation and version control.
• Provide detailed process information to a larger process-improvement initiative.

Skills

Process Mapping

Procurement Knowledge

Requirements Gathering

Business Analysis

Technical Writing

Stakeholder Communication

Process Improvement

Attention to Detail

S2P/P2P Lifecycle

Process Mapping Tools

Job description

Job Title: Procurement Process Analyst/Process Documentation Specialist

Location: Vienna, VA

Work Model: hybrid, onsite 3 days a week

Pay Rate: open to W2 and established 1099

We are looking for a Procurement Process Analyst/Process Documentation Specialist who has at least 5 years of professional experience gathering detailed information about how procurement work is performed and turn that information into accurate, usable process documentation. Candidates must have actual process mapping/documentation experience (not general procurement experience). This role requires business/process analyst who has solid procurement knowledge.

This role will be working with procurement stakeholders to understand how procurement processes currently work, document the individual steps, and provide that information to a larger process-improvement team. The candidate will be gathering and organizing the detailed process information that another team will use to create process maps, identify inefficiencies, standardize procedures, and recommend improvements. This role is not for someone who simply knows procurement but instead can take "This is how our procurement team does this today..." and turn it into "Here is the documented, structured, step-by-step process, including actors, systems, inputs, outputs, decisions, approvals, and handoffs."

Responsibilities include:

• Interview procurement employees and SMEs about how work is performed.
• Document current-state ("as-is") procurement processes step by step.
• Capture inputs, outputs, systems, approvals, handoffs, and decision points.
• Identify who performs each step and what information/documents are required.
• Translate conversations and informal procedures into clear process documentation.
• Help create or update process flowcharts/process maps.
• Validate documented processes with procurement stakeholders.
• Identify process gaps, redundancies, bottlenecks, and unclear handoffs.
• Maintain process documentation and version control.
• Provide detailed process information to a larger business process improvement/transformation initiative.

Required skills include:

• Process Mapping & Process Documentation
• Procurement Process Knowledge
• Requirements Gathering/SME Interviews
• Business Process Analysis
• Strong Documentation & Technical Writing
• Stakeholder Communication
• Process Improvement/Continuous Improvement
• Attention Detail
• Business Analysis
• Process Mapping Tools
• Source-to-Pay (S2P) or Procure-to-Pay (P2P) lifecycle (Sourcing, Supplier Selection, Contract, Requisition, Approval, Purchase Order, Receiving, Invoice, Payment)

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.