Process Documentation Specialist

3C Industries, Inc.; Urbana (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401k with match

Bonus earning potential/Profit Sharing

Paid time off (PTO) and Holidays

Cell phone and gym allowances

Continuing education/professional dev

Job summary

3C Industries, Inc. seeks a Process Documentation Specialist to own the day-to-day execution of the SOP program, partnering with subject matter experts and department leaders to document, review, publish, and maintain key operational processes.

You will manage SOPs through their full lifecycle and ensure timely revisions and intranet publication. The role acts as a bridge between operational knowledge and accessible documentation, supporting broader Learning & Development initiatives as the

Qualifications

• Bachelor’s degree in HR, Business, Construction Management, Learning & Development, Communications, or related field is preferred; equivalent experience will be considered
• Strong organizational and project management skills, with the ability to manage multiple priorities, stakeholders, and deadlines while maintaining accuracy and attention to detail
• Strong written and verbal communication skills, including the ability to facilitate meetings, work effectively with stakeholders, and create clear, accessible documentation
• Experience writing, editing, or coordinating SOPs, process documentation, technical documentation, or similar materials
• Proficiency with Microsoft 365, including SharePoint, Word, Outlook, and Excel
• Experience with process mapping, flowcharts, or other methods of documenting workflows is a plus
• Experience coordinating cross-functional projects or working with stakeholders across multiple departments is a plus
• Self-directed and comfortable working independently, managing a pipeline of work, and knowing when to ask questions or elevate issues
• Comfortable learning new systems and tools and adapting to changing processes and priorities
• Construction industry experience is a plus, but not required

Responsibilities

• Drive SOP Development: Partner with department leaders and subject matter experts to identify and document critical business processes.
• Manage the SOP Pipeline: Own active SOPs through the established development process, from initial preparation through review, approval, and publication.
• Facilitate Review & Revisions: Prepare SOPs for review, coordinate feedback with subject matter experts and stakeholders, and manage revisions.
• Coordinate Approvals: Route completed SOPs through the appropriate approval process, communicate next steps to stakeholders, and elevate questions or concerns.
• Publish & Maintain Documentation: Finalize and publish approved SOPs to the 3CI Intranet using established formatting, naming, and quality standards.
• Support Process Adoption: Partner with the LTD Manager and department leaders to support SOP-related training and communications.

Skills

Organizational & PM skills

Written & verbal communication

Self-directed / independent work

Learning new systems

Construction industry experience (a+)

Education

Bachelor’s degree in HR, Business, Construction Management, Learning & Development, Communications, or related field

Tools

Microsoft 365 Suite (SharePoint, Word, Outlook, Excel)

Process mapping / flowcharts

Job description

The Process Documentation Specialist owns the day-to-day execution of 3CI’s Standard Operating Procedure (SOP) program. This role works directly with subject matter experts and department leaders across the organization to document, review, publish, and maintain the processes that guide how 3CI operates.

You’ll manage SOPs through the full lifecycle, from kickoff meetings and working sessions with department teams through revisions, approvals, and final publication on the company Intranet. 3CI already has an established SOP process, templates, tools, and resources in place, so this role is focused on executing and sustaining the program rather than building it from scratch.

This position is a key connection point between the operational knowledge that lives within our departments, and the organized, accessible documentation employees need to do their jobs consistently. As the program grows, this role will take on increasing ownership of the documentation process while supporting broader Learning & Talent Development initiatives.

Key Responsibilities

• Drive SOP Development: Partner with department leaders and subject matter experts to identify and document critical business processes. Facilitate kickoff meetings and working sessions to capture process details accurately and efficiently.
• Manage the SOP Pipeline: Own active SOPs through the established development process, from initial preparation through review, approval, and publication. Maintain program tracking and keep work moving according to established timelines.
• Facilitate Review & Revisions: Prepare SOPs for review, coordinate feedback with subject matter experts and stakeholders, and manage revisions to ensure documentation accurately reflects the process.
• Coordinate Approvals: Route completed SOPs through the appropriate approval process, communicate next steps to stakeholders, and elevate questions, scope issues, or approval concerns to the LTD Manager.
• Publish & Maintain Documentation: Finalize and publish approved SOPs to the 3CI Intranet using established formatting, naming, and quality standards. Maintain version control and coordinate periodic reviews and updates as processes change.
• Support Process Adoption: Partner with the LTD Manager and department leaders to support SOP-related training, process-change communications, and resources that help employees understand and adopt new or updated procedures.

Qualifications

• Bachelor’s degree in Human Resources, Business, Construction Management, Learning & Development, Communications, or a related field is preferred; equivalent experience will be considered
• Strong organizational and project management skills, with the ability to manage multiple priorities, stakeholders, and deadlines while maintaining accuracy and attention to detail
• Strong written and verbal communication skills, including the ability to facilitate meetings, work effectively with stakeholders, and create clear, accessible documentation
• Experience writing, editing, or coordinating SOPs, process documentation, technical documentation, or similar materials
• Proficiency with Microsoft 365, including SharePoint, Word, Outlook, and Excel
• Experience with process mapping, flowcharts, or other methods of documenting workflows is a plus
• Experience coordinating cross-functional projects or working with stakeholders across multiple departments is a plus
• Self-directed and comfortable working independently, managing a pipeline of work, and knowing when to ask questions or elevate issues
• Comfortable learning new systems and tools and adapting to changing processes and priorities
• Construction industry experience is a plus, but not required

Why 3C Industries?

At 3C Industries, we’re committed to building with purpose, that includes investing in our team. You'll join a culture rooted in teamwork, integrity, and innovation. We offer opportunities for professional growth, competitive compensation, and a workplace that values every voice.

Benefits: We offer a comprehensive benefits package designed to support your well-being and long-term success, including:

• Health, dental, and vision insurance
• 401k with match
• Bonus earning potential/Profit Sharing
• Paid time off (PTO) and Holidays
• Cell phone and gym allowances
• Continuing education/professional development funds

Please Note: All roles at 3C Industries require the successful completion of a background check and drug screening as a condition of employment.

3C Industries is an Equal Opportunity Employer.

We welcome and encourage applicants from all backgrounds, including minorities, women, veterans, individuals with disabilities, and those of all sexual orientations and gender identities.

Where applicable, outreach efforts will include engagement with veteran and disability organizations.