Procedure Scheduler TRI Pulmonology & Thoracic

Catholic Health; Town of Orchard Park (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Trinity Medical in Orchard Park, NY is seeking a Scheduling Coordinator for Pulmonology/Thoracic services. You will schedule procedures and diagnostics across Mercy Hospital Buffalo and affiliated facilities, coordinate appointments, and manage data entry to support patient flow and physician efficiency.

The role requires strong data-entry, medical terminology familiarity, and excellent customer service in a fast-paced office setting, with collaboration across departments.

Qualifications

• Requires 2-5 years of medical office or healthcare experience.
• Experience with data entry in Excel is required.
• Strong customer service and telephone skills are essential.

Responsibilities

• Schedule procedures and diagnostic procedures for Pulmonology and Thoracic services.
• Coordinate appointments and data entry of required information.
• Communicate with patients, physicians, and staff to ensure timely scheduling.

Skills

Customer service

Data entry

Phone etiquette

Communication

Organizational skills

Education

High School Diploma or equivalent

Associate's Degree in Business Administration with medical terminology, Nursing, or Medical Assistant

Tools

Microsoft Office

Excel

Job description

Facility: Trinity PC Orchard Park

Shift: Shift 1

Status: Full Time

FTE: 1.000000

Bargaining Unit: Trinity Medical

Exempt from Overtime: Exempt: No

Work Schedule: Days

Hours: 0830-1630

Summary

This position works as part of a team responsible for effectively scheduling procedures, diagnostic procedures, appointments, and data entry of required information for Pulmonology and Thoracic services at Mercy Hospital Buffalo, Sisters Hospital, Kenmore Mercy Hospital, and affiliated facilities in a consistent and timely manner. The position is responsible for identifying required personnel, supplies, equipment and support needed for work procedure and communication of findings. The post holder will work closely with patients and relatives, health care professionals, physicians, department managers and administrative staff both within and outside the organization. The post holder will be responsible for providing clinical support and patient education relating to the Pulmonary and Thoracic procedures to be scheduled. The individual will also help ensure procedure orders are directed to the appropriate clinic/hospital with a focus on minimizing patient wait times and maximizing physician efficiency.

Responsibilities

Education

• High School Diploma or equivalent required
• Associate's Degree in Business Administration with medical terminology, Nursing, or Medical Assistant preferred

Experience

• 2-5 years medical office or healthcare experience required
• Recent computer experience including Microsoft applications required
• Experience in data entry in Excel spreadsheets required
• Minimum of two (2) years of related experience in scheduling medical/surgical procedures preferred

KNOWLEDGE, SKILL AND ABILITY

• Ability to travel to and work at other Trinity Medical facilities and/or physician practice offices
• Advanced knowledge of medical office procedures and terminology preferably related to the Pulmonology and Thoracic Surgery. Technical activity includes use of office equipment, fax, phones, computer, printer and scanner
• Demonstrates accuracy in typing and data entry
• Working Knowledge of CPT, HCPS and ICD-10 coding preferred
• Promotes positive relationships with physician office staff, physicians and nursing staff members throughout the scheduling process
• Strong Customer service and telephone skills
• Detailed knowledge of medical insurance, health maintenance organizations and other health care related topics
• Ability to establish and maintain effective working relationships with MDs, co-workers and other ancillary departments. Capable of providing support and assistance to colleagues to ensure quality patient care. Demonstrates the ability to cooperate with other personnel to achieve departmental objectives and maintain good employee relations and interdepartmental objectives
• Can work independently or as part of a team
• Ability to prioritize work responsibilities and maintain composure while working under demanding conditions which may involve supporting multiple objectives, physicians and satellite offices. Can adapt to changing circumstances
• Ability to communicate effectively both verbally and in writing with all related parties
• Possess strong organizational skills
• Ability to prepare qualitative and quantitative reports

WORKING CONDITIONS

• Subject to inside environmental conditions
• Work is performed in an office environment with normal light, heat and air. The noise level in the work environment is usually moderate