Probation and Pretrial Services Officer Assistants

U.S. Probation Office; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

U.S. Probation Office in Milwaukee seeks a dedicated Assistant Officer to support probation and pretrial services officers. You will assist with investigations, data collection, and reporting, while helping with court-related tasks and field visits as required.

Responsibilities include supervising a caseload under guidance, compiling histories for investigations, and assisting with pretrial services. Strong clerical skills and discretion are essential.

Qualifications

• High school diploma or equivalent required.
• Two years of progressively responsible clerical/office experience indicated.
• Specialized experience as described later in the job posting.

Responsibilities

• Supervise a caseload under supervision, including in-office, phone, and field contacts.
• Assist with presentence report investigations and compiling histories.
• Assist with pretrial services tasks, including court appearances and interviews.
• Respond to requests for information from judicial officers and may testify in court.
• Conduct and monitor drug screens and maintain related records.
• Monitor inactive/administrative cases and prepare related reports.

Skills

Case management

Interviewing

Report writing

Court appearance

Education

High school diploma

General clerical experience

Tools

Word processing software

Data entry systems

Court records databases

Job description

U.S. Probation and Pretrial Services Officer Assistants serve in a judiciary law enforcement position and provide technical and operational support and assistance to probation/pretrial services officers in a variety of areas, including assisting with compiling information for investigations; assisting with and monitoring select persons under supervision; drafting reports and correspondence; appearing in court, and assisting with similar operational duties.

REPRESENTATIVE DUTIES:

• Under the guidance of a probation officer, supervise a caseload of persons under supervision which may include contact by telephone, in the office, and in the field. Investigate employment, sources of income, lifestyle, and associates to assess risk and determine compliance. Maintain case files and records to include documentation of case activities.
• Assist probation officers with presentence report investigations to include compiling criminal histories, and profiles, running record checks through local and national databases, conducting inquiries with collateral agencies, and performing other similar activities. Provide officers with accurate information to assist in their completion of probation reports.
• Assist with pretrial services, under the direction of the supervisory officer, including attending court, conducting interviews, completing investigations, preparing reports, and providing other assistance as required.
• Under the guidance of a probation officer, respond to judicial officer requests for information. Occasionally testify in court, accompanied by a probation officer, regarding the basis for factual findings and, if applicable, guideline applications.
• Conduct and monitor drug screens from persons under supervision and maintain appropriate records.
• Monitor inactive and/or administrative cases. Prepare violation and related reports on inactive cases when violation behavior is detected and appear in court on the violation matter.
• Operate various criminal justice, law enforcement, and probation automated systems.
• Participate in ongoing training and development programs.

MINIMUM QUALIFICATIONS:

1. First-time appointees must not have reached their 37th birthday at the time of appointment
2. The selected candidate must be a U.S. citizen or foreign national eligible for federal employment.
3. Possession of a valid drivers license.
4. High school graduation or equivalent and two years of progressively responsible general clerical, office, or other work experience that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.
5. Further, the selected candidate must have specialized experience:

CL-24: Requires one year of specialized experience, including at least one year equivalent to work at the CL-23 level.

CL-25: Requires one year of specialized experience, including at least one year equivalent to work at the CL-24 level.

Specialized Experience:

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.