Probation Administration Assistant

Judicial Branch of Arizona in Maricopa County; Phoenix (AZ); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Paid time off

Sick leave

10 paid holidays

Medical, dental, vision insurance

Retirement plans (state-sponsored)

Job summary

The Judicial Branch of Arizona in Maricopa County is seeking an Administrative Assistant for the Juvenile Probation Department. You will support administrative tasks, manage records, and assist in data entry and reporting to help youth stay connected with the community.

Strong organizational skills, confidentiality, and the ability to handle multiple tasks are essential. Bilingual Spanish and English is preferred; applicants should meet education and clerical experience requirements.

Qualifications

• Education: High School Diploma or GED.
• Experience: Two years of general clerical work.
• Combined Education/Experience may substitute for experience on a year-for-year basis.
• Preferred bilingual in Spanish and English.

Responsibilities

• Delivers internal mail between buildings and tracks financial receipts.
• Analyzes data and creates reports using Excel and Word.
• Performs data entry with attention to detail and maintains probation files.
• Provides administrative support for the Probation Department and related divisions.

Skills

Bilingual Spanish/English

Customer service basics

Time management

Education

High School Diploma or GED

Tools

MS Office

Office equipment operation

Job description

Posting Date

11/03/26

Application Deadline

11/10/26

Pay Range

Min - 1st Quartile - Mid - Max
$20.25 - $23.31 - $26.38 - $32.50

The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.77 to $23.31.

This position is Non-Exempt under the FLSA.

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!

Job Type

Classified – Judicial JMR

Department

D270 Juvenile Probation

About the Position

The Probation Administration Assistant uses their administrative and organizational skills to provide administrative support to the Juvenile Probation Department. You will work with a team of highly committed professionals who envision a future where all youth are connected to the community, a contributing members of society, and accountable for their behavior.

About The Juvenile Probation Department:

The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing innovative and efficient juvenile justice services grounded in evidence-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public’s trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity, and respect.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High School Diploma or GED

Experience:

• Two (2) years of general clerical experience

OR

Combined Education and Experience Qualifications:

• Post-secondary education may substitute for experience on a year-for-year basis

Our Preferred Candidate Has:

• Bilingual in both Spanish and English

Knowledge, Skills, and Abilities:

Knowledge Of:

• Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology
• Principles and processes for providing customer service, including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction

Skill In:

• Microsoft Office products: Outlook, Excel, Word, and Teams
• The operation of office equipment such as fax machine, printer/copier, and computer terminals
• Using effective time management to handle multiple tasks at one time with numerous interruptions

Ability To:

• Maintain a thorough understanding of the Department’s role in supporting the Probation Department’s Mission, Vision, and Values.
• Maintain high levels of professionalism, confidentiality, and cultural sensitivity in all interactions
• Analyze, interpret, and apply complex information
• Accurately prepare and maintain records, files, and reports
• Prioritize and manage multiple assignments efficiently
• Learn and master core business and support applications
• Process and handle sensitive confidential information with discretion
• Learn new skills necessary to support the needs and the mission of the Department and the Court

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Delivers internal mail (mail distribution to three (3) different buildings).
• Tracks and monitors financial receipts.
• Analyze data and create reports using Excel and Word software programs.
• Completes data entry which requires attention to detail and thoroughness.
• Creates probation and diversion files.
• Provides administrative support for the Probation Department, Juvenile Intensive Probation Supervision (JIPS), Diversion and Treatment Division in the Community Supervision Bureau (CSB).

Working Conditions:

Office setting. Some assignments may require travel to other locations throughout Maricopa County.

While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Additional Information

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.

The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system’s requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/.

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.