Probation Administration Assistant

Maricopa County; Durango (CO); In loco; USD 30.000 - 32.000; Tempo pieno

Vantaggi offerti da questo lavoro

Generous paid time off

Paid sick leave

10 paid holidays

Affordable medical, dental, and vision

Public Service Loan Forgiveness (PSLF)

Employee assistance program

Wellness incentives

Life insurance

Disability

Group legal plan

Pet insurance

Descrizione del lavoro

Maricopa County's Juvenile Probation Department seeks a Probation Administration Assistant to provide administrative support and data entry across the division. You will join a dedicated team focused on youth outcomes, community safety, and efficient case management.

Ideal candidates will have strong Microsoft Office skills, attention to detail, and the ability to handle multiple tasks. Bilingual Spanish/English is preferred; full-time position with benefits is offered.

Competenze

• Education: High School Diploma or GED
• Experience: Two years general clerical experience or combine education and experience
• Post-secondary education may substitute for experience on a year-for-year basis

Mansioni

• Delivers internal mail (mail distribution to three buildings).
• Tracks and monitors financial receipts.
• Analyze data and create reports using Excel and Word software programs.
• Completes data entry which requires attention to detail and thoroughness.
• Creates probation and diversion files.
• Provides administrative support for the Probation Department, Juvenile Intensive Probation Supervision (JIPS), Diversion and Treatment Division in the Community Supervision Bureau (CSB).

Conoscenze

Bilingual (Spanish-English)

Customer service

Time management

Admin procedures

Formazione

High School Diploma or GED

Strumenti

Outlook

Excel

Word

Teams

Descrizione del lavoro

Pay Range Min - 1st Quartile - Mid - Max $20.25 - $23.31 - $26.38 - $32.50 The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.77 to $23.31.

What We Offer

• generous paid time off
• paid sick leave
• 10 paid holidays
• affordable medical, dental, and vision insurance
• employees are entitled to coverage by one of several State-sponsored retirement pension plans
• employee assistance program
• wellness incentives
• life insurance
• disability
• group legal plan
• pet insurance
• Public Service Loan Forgiveness (PSLF) Program eligibility for full time Judicial Branch employees who meet other eligibility criteria

Job Type

Classified – Judicial JMR Department D270 Juvenile Probation

About the Position

The Probation Administration Assistant uses their administrative and organizational skills to provide administrative support to the Juvenile Probation Department. You will work with a team of highly committed professionals who envision a future where all youth are connected to the community, a contributing members of society, and accountable for their behavior.

About The Juvenile Probation Department: The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing innovative and efficient juvenile justice services grounded in evidence-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public’s trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity, and respect.

Position Qualifications

Education: High School Diploma or GED

Experience: Two (2) years of general clerical experience OR Combined Education and Experience

Qualifications: Post-secondary education may substitute for experience on a year-for-year basis

Our Preferred Candidate Has

Bilingual in both Spanish and English

Knowledge, Skills, and Abilities

Knowledge Of: Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology Principles and processes for providing customer service, including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction

Skill In: Microsoft Office products: Outlook, Excel, Word, and Teams The operation of office equipment such as fax machine, printer/copier, and computer terminals Using effective time management to handle multiple tasks at one time with numerous interruptions Ability To: Maintain a thorough understanding of the Department’s role in supporting the Probation Department’s Mission, Vision, and Values. Maintain high levels of professionalism, confidentiality, and cultural sensitivity in all interactions Analyze, interpret, and apply complex information Accurately prepare and maintain records, files, and reports Prioritize and manage multiple assignments efficiently Learn and master core business and support applications Process and handle sensitive confidential information with discretion Learn new skills necessary to support the needs and the mission of the Department and the Court

Essential Job Tasks

• Delivers internal mail (mail distribution to three (3) different buildings).
• Tracks and monitors financial receipts.
• Analyze data and create reports using Excel and Word software programs.
• Completes data entry which requires attention to detail and thoroughness.
• Creates probation and diversion files.
• Provides administrative support for the Probation Department, Juvenile Intensive Probation Supervision (JIPS), Diversion and Treatment Division in the Community Supervision Bureau (CSB).

Working Conditions

Office setting. Some assignments may require travel to other locations throughout Maricopa County. While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Additional Information

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system’s requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/ Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department. The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The Judicial Branch of Arizona in Maricopa County is comprised of Superior Court, Adult Probation and Juvenile Probation, which includes juvenile detention. The Judicial Branch in Maricopa County is the fourth largest trial court system in the nation and, along with its 3,200 employees, is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to services, and providing innovative, evidence-based practices that improve the safety of the community and ensure the public’s trust and confidence in the Judicial Branch. Our mission is clear and simple: We are dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. In pursuit of this mission, our employees are reminded to keep our vision as part of their daily work—committing themselves to excellence and the principles inherent in the Rule of Law… every person, every day, every time. For more information, visit www.superiorcourt.maricopa.gov