Probation Administration Assistant

Maricopa County; New York (NY); Presencial; USD 30 000 - 32 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Paid time off

Health insurance

Retirement plans

Life insurance

Disability insurance

Legal plan

Pet insurance

PSLF loan forgiveness

Resumo da oferta

Maricopa County's Judicial Branch seeks a Probation Administration Assistant to provide essential administrative support within the Adult Probation Department. The role supports daily operations, case coordination, and communications with the public and court staff.

Applicants should have a high school diploma or GED and two years of clerical experience or an equivalent combination. A valid Arizona driver’s license is required.

Qualificações

• Education: High School Diploma or GED.
• Two years of general clerical experience or equivalent education/experience.
• Must possess and maintain a valid Arizona Driver’s License at time of hire.

Responsabilidades

• Provide administrative support to the Adult Probation Department.
• Distribute documents to appropriate sources and respond to inquiries about court cases.
• Perform case management tasks, including reviewing status and researching cases.
• Operate office equipment and maintain filing systems.
• Perform other duties and special projects as assigned.

Conhecimentos

Bilingual (Spanish/English)

Multitasking

Customer service

Time management

Formação académica

High School Diploma or GED

Ferramentas

iCIS

Microsoft Office

Descrição da oferta de emprego

Pay Range

Pay Range Min - Mid - Max $20.25 - $26.38 - $32.50

The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.77 - $23.50 per hour.

This position is non-exempt under the FLSA.

Job Type

Classified – Judicial CPR Department

What We Offer

• generous paid time off, paid sick leave, and 10 paid holidays!
• affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
• life insurance, disability, a group legal plan, and pet insurance.
• Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

About the Position

The Probation Administration Assistant provides administrative support to various areas of Adult Probation in order to ensure smooth daily operations in the Adult Probation Department of the Judicial Branch of Arizona, Maricopa County.

About the Adult Probation Department

The Adult Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch.

Join our nationally recognized Adult Probation Department and become part of an award-winning agency of professionals committed to continuous improvement in the quality of community life by offering hope to neighborhoods, victims and individuals under supervision.

Position Qualifications

• Education: High School Diploma or GED
• Experience: Two (2) years of general clerical experience OR Combined Education And Experience Qualifications: Post-secondary education may substitute for the experience on a year for year basis
• Other Requirements: Must possess and maintain a valid Arizona Driver’s License at the time of hire

Our Preferred Candidate Has

• Knowledge and proficiency with iCIS and Microsoft Office Software
• Bilingual in Spanish/English
• Experience in a legal/court environment
• Willingness to travel and provide coverage at other area offices

Knowledge, Skills, and Abilities

• Knowledge Of: Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology, Principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction, Case-flow management, Office 365 (Word, Excel, Outlook, OneDrive, and SharePoint)
• Skill In: Typing with minimal errors, Operation of office equipment including, but not limited to, fax machine, printer/copier, computer terminals, and multi-line telephone systems, Providing support for services provided to other departments and members of the public, Using effective time management skills to handle multiple tasks at one time with numerous interruptions, Ability To: Accurately prepare and maintain records, files, and reports, Operate computer equipment and use software programs to complete required paperwork, reports, email correspondence, telephone communication, conduct research on the Internet and perform other administrative tasks, Learn department specific software, Adjust to changing circumstances, remain flexible, take on other roles when necessary and adapt to changing priorities as the situation requires, Provide customers with clear explanations and directions verbally or in writing, Respond to customer inquiries and requests in a timely and complete manner and resolve issues at the lowest organizational level, Drive to meetings and trainings

Essential Job Tasks

• Provides administrative support to the department
• Distribute documents to appropriate sources
• Responds to inquiries regarding court cases, answers questions from the public and Judicial Branch staff
• Performs a variety of case management functions, including reviewing case status reports and researching cases
• Operates copier, printer and fax machines as needed
• Maintains files and coordinates file storage system
• Perform other duties and special projects as assigned

Working Conditions

Office setting. While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

Additional Information

• Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
• Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
• All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
• The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/.
• The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
• Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
• For more information, visit www.superiorcourt.maricopa.gov.