Probate Commissioner (Probate Examiner Developmental Underfill Opportunity)
State of Oregon
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Benefits offered by this job
Job summary
Oregon Judicial Department seeks a Probate Commissioner to handle probate and protective matters for the district, prepare orders, and coordinate counsel and hearings. The role includes front‑line customer service, handling filings, and supporting Aid and Assist matters.
A bachelor’s degree and paralegal or related experience are preferred, with emphasis on accuracy and confidentiality. The position offers a developmental underfill path, competitive pay, and comprehensive benefits.
Qualifications
- Experience performing clerical or administrative tasks with strict deadlines.
- Experience using a computer and various software to look up accounts or cases, schedule events, track deadlines, update information.
- Experience providing customer service to diverse individuals in challenging circumstances.
- Experience explaining processes, procedures, policies, or decisions on behalf of an employer.
- Skill in writing and reviewing documents for accuracy and completeness; safeguarding confidential information.
- Experience monitoring and analyzing reports and cases and developing policies within guidelines.
Responsibilities
- Manage probate and protective proceeding matters for the district.
- Prepare and sign orders for appointing visitor; track filings and annual accounts.
- Assist parties at the customer service counter via in-person, phone, or email; backup for Aid and Assist matters.
- Coordinate court appointed counsel and civil commitment hearings.
- Operate courtroom equipment and monitor For-The-Record systems.
Skills
Education
Job description
Probate Commissioner (Probate Examiner Developmental Underfill Opportunity)
09/21/2026
10/05/2026
Judicial Department
$5,004 - $7,763
Employee
Probate Commissioner (Probate Examiner Developmental Underfill Opportunity)
Developmental Underfill Opportunity: This position may be filled as a developmental underfill at the Probate Examiner job profile level. See the Minimum Qualifications section for details. The hourly wage for the Probate Examiner is $26.19 - $40.63.
Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.
Who We Are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
- We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part‑time employees], including mental health coverage.
- The hourly equivalent for this position is $28.87 - $44.79. [OR The annual salary for this position is $60,049 - $93,160.]
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part‑time employees), and other employee benefits such as optional insurances and flexible spending plans.
- OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
- Salary offers are made with consideration of the candidate’s education and experience.
The Judicial District is located in the southwest corner of Oregon and includes Coos and Curry counties. This region offers a variety of climates, stunning ocean views, and abundant opportunities for outdoor recreation such as hiking, boating, biking, and fishing. The courthouses are located in the cities of Coquille and Gold Beach.
Coos County is made up of the communities of Lakeside, North Bend, Coos Bay, Coquille, Myrtle Point, Powers, and Bandon. Curry County includes the communities of Langlois, Port Orford, Gold Beach, and Brookings.
Coquille, Oregon is the county seat in Coos County situated along the Coquille River. The area is known for its rich history, beautiful landscapes, and friendly community. The area got its name from the Coquille Native Americans that inhabited the area prior to the 1800’s. Coquille is 22 miles from the Oregon Coast and to the south is Myrtle Point and to the north is Coos Bay (Coos County’s largest city).
Gold Beach, Oregon is the county seat in Curry County and located on scenic Highway 101, tucked in between the Pacific Ocean, the Rogue River, and the Siskiyou Mountains. Incorporated in 1853 as Ellensburg, then renamed Gold Beach in 1890 due to the amount of gold found near the mouth of the Rogue River, the city is the perfect blend of solitude and adventure. 34 miles from the Oregon-California border, Gold Beach is full of adventure from the windswept ocean, wild and racing Rogue River, to the temperate rain forest inland. To the south of Gold Beach is Brookings, Curry Counties largest city.
The Coos County Circuit Court in Coquille, Oregon and the Curry County Circuit Court in Gold Beach, Oregon, is hiring a Probate Commissioner (Probate Examiner Developmental Underfill Opportunity).
In this role…
You will be in charge of probate and protective proceeding matters for the entire District. You will prepare and sign orders for appointing visitor. Accept general and simple state filings, adult and minor protective petitions; accept and track filings of annual accounting, inventory, guardian reports, and case related documents. Review documents for accuracy, completeness, and determine compliance.
You will also assist all parties at the customer service counter via in‑person, phone, or email. Be a backup for the program coordinator in Aid and Assist matters for Coos County and may coordinate Aid and Assist matters in Curry County. You will act as backup for civil commitment cases and Notices for Mental Illness documents. Coordinate court appointed counsel and civil commitment hearings.
Perform courtroom duties including operating the For‑The‑Record (FTR) equipment. You will test the system, monitor the audio; monitor the creation of detailed log notes.
Assigned tasks may be changed to accommodate workload and organizational needs.
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
- Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
- In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
- Address the cover letter “To the Hiring Manager.”
- Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
- Prepare your cover letter before starting your Workday application.
- Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.
- Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
- Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)
- Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt)
- We are unable to accept: Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word ’97-2003 (.doc)
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
This position will be filled one of two ways: by appointment of a candidate who meets the Minimum Qualifications (as identified below) for a Probate Commissioner
By developmental underfill of a candidate who meets the Minimum Qualifications (as Identified below) for a Probate Examiner.
(These must be evident in your resume or work history.)
The qualified candidate must have a Bachelor’s degree in business, court administration, public administration, or a related field.
AND
At least three (3) years of professional legal secretarial, progressively responsible court support, or paralegal experience.
OR
Any combination of education and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.
(These must be evident in your resume or work history.)
The qualified candidate must have a Bachelor’s degree in business, court administration, public administration, or related field.
AND
At least two (2) years of professional legal secretarial, progressively responsible court support, public or private law firm, public guardian, public conservator, fiduciary or paralegal experience.
OR
Any combination of education and experience equivalent to six (6) years of experience that typically support the knowledge, skills, and abilities for the position.
(These must be verifiable.)
None.
- Experience performing a variety of clerical or administrative support tasks with strict deadlines in a business or professional setting.
- Experience using a computer and different software programs to accomplish a variety of tasks that include data entry, looking up accounts or cases, scheduling events in electronic calendars, tracking deadlines, and updating information.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Experience explaining processes, procedures, policies, or decisions on behalf of an employer.
- Skill in writing and reviewing documents for accuracy and completeness. Experience identifying and safeguarding confidential information and materials.
- Experience monitoring and analyzing reports and cases and developing policies and procedures within set guidelines.
- This position’s work location is dependent on the residence location of the hired candidate.
- This is a full‑time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
- Occasional after‑hours or overtime work may be required.
- Frequent phone and in‑person contact with people from diverse backgrounds.
- Frequent phone and in‑person contact with people who may be facing challenging life circumstances or highly stressful situations.
- Regular use of the following equipment: telephone, OJD‑assigned computer with multiple monitors, copy machine, fax machine, and scanner.
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case‑by‑case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I‑9 form confirming authorization to work in the United States. OJD will use E‑Verify to confirm that you are authorized to work in the United States.
This job announcement may be used to fill future vacancies in this class of work.
OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department.
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.
Click here to access information specific to OJD employee benefits.
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.
- If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
- Workday related information and resources are available here.
- For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
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