Proactive Sales Support Admin (In-Office; Wed Remote)

CFI Marketing; Jacksonville (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

CFI Marketing, a Jacksonville-based agency serving the foodservice equipment and supplies industry, seeks a Sales Administrator to support the President and drive proactive sales. You will prep conversations, track commitments, and keep quotes and follow-ups organized in Smartsheet.

This is an in-office role, with remote work on Wednesday. Ideal candidates have 1–2 years of sales support experience and an associate degree or equivalent, plus strong organization and communication skills.

Qualifications

• Minimum 2-year associate's degree or equivalent experience.
• 1–2 years of sales support, sales administration or account coordination experience.
• Marketing and/or foodservice equipment and supplies industry experience is a plus.

Responsibilities

• Prepare a briefing ahead of each sales call, including account history, last contact, open quotes, recent concerns, and clear opportunities.
• Join sales calls to capture detailed notes, customer requirements, and action items.
• Track every commitment made during a call through to completion.
• Maintain all sales documentation in Smartsheet with daily updates.
• Own the follow-up cadence on open quotes, chasing each one to a clear yes or no.
• Draft client follow-up communications for the President's review.
• Traffic control sales leads and keep the sales and leads boards current.
• Coordinate the clean pass-off of sold projects from sales to operations.
• Collaborate with cross-functional teams to ensure production is set up accurately.
• Confirm nothing is lost in the transition and follow up on any open items.
• Maintain a schedule of check-ins, renewals, and key dates for top accounts.

Skills

Sales support

Communication skills

Organization

Attention to detail

Education

Associate degree or equivalent experience

Tools

Smartsheet

Google Workspace

Excel

Job description

CFI Marketing, a Jacksonville-based agency serving the foodservice equipment and supplies industry, seeks a Sales Administrator to support the President and drive proactive sales. You will prep conversations, track commitments, and keep quotes and follow-ups organized in Smartsheet.

This is an in-office role, with remote work on Wednesday. Ideal candidates have 1–2 years of sales support experience and an associate degree or equivalent, plus strong organization and communication skills.