Proactive Operations & Finance Manager - Medical Aesthetics

Austin Cosmetic Surgery LLC; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Austin Cosmetic Surgery LLC in Austin, TX is seeking a highly organized Business Administrator to oversee daily operations in a fast-paced medical setting. This full-time role focuses on administrative leadership, financial processes, and improving patient experience.

You will coordinate clinical, surgical, and office workflows, manage vendor relationships, and support budgeting and reporting while ensuring HIPAA compliance and professional service standards.

Qualifications

• 3–5 years of experience in business administration, office management, or medical practice operations.
• Strong organizational, multitasking, and problem-solving abilities.
• Experience with financial administration, payment processing, and basic accounting principles.
• Proficiency in Microsoft Office, Google Workspace, and business management software.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently, prioritize competing responsibilities, and take initiative.

Responsibilities

• Support the day-to-day administrative and business operations of the practice.
• Maintain organized, efficient workflows across clinical, surgical, and administrative departments.
• Assist leadership with implementing and maintaining operational policies and procedures.
• Manage vendor relationships, purchasing, office supplies, and inventory oversight.
• Coordinate administrative projects and ensure deadlines and deliverables are met.
• Identify opportunities to improve efficiency, productivity, and the overall patient experience.
• Assist with accounts payable, accounts receivable, invoicing, and payment reconciliation.
• Monitor outstanding patient balances and support timely collections.
• Maintain accurate financial records, reports, and transaction documentation.
• Assist with expense tracking, budgeting, and financial reporting.
• Support patient financing processes, surgical payment schedules, and financial agreements.
• Work closely with leadership to identify opportunities for revenue growth and cost management.
• Help maintain a polished, professional, and welcoming environment for patients.
• Support patient scheduling, surgical coordination, and administrative communication as needed.
• Assist with resolving patient concerns professionally, discreetly, and efficiently.
• Ensure patient documentation, financial agreements, and administrative records are accurate and complete.
• Uphold the highest standards of patient confidentiality and HIPAA compliance.
• Work directly with practice leadership to support operational goals and business initiatives.
• Assist with employee onboarding, scheduling, and administrative HR functions.
• Help establish accountability through organized reporting, follow-up, and task management.
• Facilitate communication between departments to ensure smooth daily operations.

Skills

Organizational skills

Multitasking

Problem-solving

Written & verbal communication

Independent work

Professionalism & discretion

Tools

Microsoft Office

Google Workspace

Practice management software

Job description

Austin Cosmetic Surgery LLC in Austin, TX is seeking a highly organized Business Administrator to oversee daily operations in a fast-paced medical setting. This full-time role focuses on administrative leadership, financial processes, and improving patient experience.

You will coordinate clinical, surgical, and office workflows, manage vendor relationships, and support budgeting and reporting while ensuring HIPAA compliance and professional service standards.