Proactive Office Admin — Path to Office Manager

Kapi Restoration; Livonia (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Kapi Restoration in Livonia, MI is seeking a proactive Office Administrator to keep the office organized and running smoothly while supporting the field and leadership team. This role offers growth into an Office Manager position and a chance to influence processes.

You will handle phones, scheduling, filing, data entry, and meeting minutes, collaborate with customers and vendors, and help with accounting data entry. If you thrive in a fast-paced environment and value teamwork, apply today.

Qualifications

• Strong organizational and communication skills.
• Comfortable juggling tasks in a fast-paced setting.
• Proficient with Google Workspace, CRMs and QuickBooks.
• Prior admin or coordinator experience in restoration/construction is a plus.

Responsibilities

• Keep our office organized, stocked, and efficient.
• Answer phones, greet, and aid office visitors.
• Support the field and leadership team with admin tasks and coordination.
• Communicate with customers, vendors, and team members professionally.
• Manage and maintain file organization for the office and project files.
• Enter clerical data into project management software.
• Handle scheduling, job tracking, and client follow-ups.
• Prepare meeting minutes from weekly meetings.
• Assist with accounting data entry.
• Support the owner with executive tasks as needed.
• Help staff with other tasks and occasionally step out of the office.
• Contribute ideas to improve systems and processes.

Skills

Organizational skills

Communication skills

Multi-tasking

Tech-savvy (G Suite, CRMs, QuickBooks)

Tools

Google Workspace

CRMs

QuickBooks

Job description

Kapi Restoration in Livonia, MI is seeking a proactive Office Administrator to keep the office organized and running smoothly while supporting the field and leadership team. This role offers growth into an Office Manager position and a chance to influence processes.

You will handle phones, scheduling, filing, data entry, and meeting minutes, collaborate with customers and vendors, and help with accounting data entry. If you thrive in a fast-paced environment and value teamwork, apply today.