Proactive Nursing Admin Operations Coordinator

Socket.dev; Bloomington (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

Indiana University Health in Bloomington is seeking an Administrative Coordinator to provide high-level administrative support to the Director of Clinical Operations and unit managers. You will conduct RN candidate interviews, coordinate shadows, and help connect prospective nurses with the right unit and manager for a smooth onboarding process.

You will also manage calendars, take notes, prepare presentations and reports, and contribute to a well-organized, patient-focused nursing team

Qualifications

• Bachelor's degree or equivalent years of experience required.
• 3–5 years of relevant administrative experience.
• Experience with a matrix organization and complex work environment preferred.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manage the Director's calendar and the calendars of three-unit managers with high autonomy.
• Take notes, transcribe meeting minutes, track action items, and follow up as needed.
• Coordinate supply ordering and ensure day-to-day office operations run smoothly.
• Support department-wide project coordination and tracking.
• Conduct functional interviews with all RN candidates for Bloomington Hospital and connect candidates with the right unit and manager.
• Coordinate RN candidate shadows and serve as warm, welcoming first point of contact.
• Assist with preparation of high-quality presentations, reports, and correspondence.

Skills

Calendar management

Interview coordination

Communication

Data analysis

Team coordination

Education

Bachelor's Degree or equivalent

3-5 years experience

Tools

MS Office

PowerPoint

Excel

Word

Job description

Indiana University Health in Bloomington is seeking an Administrative Coordinator to provide high-level administrative support to the Director of Clinical Operations and unit managers. You will conduct RN candidate interviews, coordinate shadows, and help connect prospective nurses with the right unit and manager for a smooth onboarding process.

You will also manage calendars, take notes, prepare presentations and reports, and contribute to a well-organized, patient-focused nursing team