Administrative Coordinator

Socket.dev; Bloomington (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

Indiana University Health in Bloomington is seeking an Administrative Coordinator to provide high-level administrative support to the Director of Clinical Operations and unit managers. You will conduct RN candidate interviews, coordinate shadows, and help connect prospective nurses with the right unit and manager for a smooth onboarding process.

You will also manage calendars, take notes, prepare presentations and reports, and contribute to a well-organized, patient-focused nursing team

Qualifications

• Bachelor's degree or equivalent years of experience required.
• 3–5 years of relevant administrative experience.
• Experience with a matrix organization and complex work environment preferred.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manage the Director's calendar and the calendars of three-unit managers with high autonomy.
• Take notes, transcribe meeting minutes, track action items, and follow up as needed.
• Coordinate supply ordering and ensure day-to-day office operations run smoothly.
• Support department-wide project coordination and tracking.
• Conduct functional interviews with all RN candidates for Bloomington Hospital and connect candidates with the right unit and manager.
• Coordinate RN candidate shadows and serve as warm, welcoming first point of contact.
• Assist with preparation of high-quality presentations, reports, and correspondence.

Skills

Calendar management

Interview coordination

Communication

Data analysis

Team coordination

Education

Bachelor's Degree or equivalent

3-5 years experience

Tools

MS Office

PowerPoint

Excel

Word

Job description

Administrative Coordinator

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Nursing Administrationteam in the role of Administrative Coordinator.

We are seeking a proactive, personable, and operationally sharp coordinator to provide high-level administrative support to the Director of Clinical Operations and unit managers at Bloomington Hospital. You will also conduct all RN candidate interviews for Bloomington Hospital, coordinate candidate shadows, and connect prospective nurses with the right unit and manager. You're not just keeping the office running - you're helping shape the nursing team that delivers care to Bloomington's patients every day.

Key Relationships

Reports to: Director, Clinical Operations

Direct reports: No

Shift: Full time, Monday - Friday, onsite

Location: Bloomington, IN

The Scope:

This role supports clinical operations administrative and functional interviewing needs at Bloomington Hospital, including:

• Managing the Director's calendar and the calendars of three-unit managers with high autonomy
• Taking notes and transcribing meeting minutes, tracking action items, and following up as needed
• Coordinating supply ordering and ensuring day-to-day office operations run smoothly
• Supporting department-wide project coordination and tracking
• Conducting functional interviews with all RN candidates for Bloomington Hospital - assessing fit and connecting candidates with the right unit and manager
• Coordinating RN candidate shadows and serving as a warm, welcoming first point of contact for prospective nursing team members
• Assisting with preparation of high-quality presentations, reports, and correspondence

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

The "DNA" for Success

Proactive & Anticipatory: You see what's coming before it arrives and take care of

Personable & Easy to Talk To: You'll be the first person RN candidates and nursing students interact with; you make people feel comfortable, valued, and excited about what they're walking into.

Highly Organized: You juggle calendars, meetings, action items, supply orders, and interview coordination simultaneously without anything falling through the cracks.

Flexible & Adaptable: No two days look the same. You shift gears easily and bring the same calm, professional energy to every task.

Responsible & Reliable: Your team counts on you. You show up, follow through, and own your work end-to-end.

Discreet & Professional: You support senior leadership and handle sensitive information with care and good judgment.

Team Player: You thrive in a close-knit, supportive environment and contribute to a culture where everyone lifts each other up.

Mission-Connected: You understand that the nurses you help bring onto this team will directly impact the care delivered to Bloomington patients and families, and that matters to you.

Indiana University Health isunlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine - one of the nation’s largest medical schools - gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training - advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.

Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We’re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.