Pro-Bono Coordinator

Cooley LLP; Los Angeles (CA); Hybrid; USD 87,395,000 - 128,943,000; Full time

Benefits offered by this job

Medical benefits

PTO 20 days

Paid holidays

Parental leave

Firm-paid life insurance

Job summary

Cooley LLP is seeking a Pro Bono Coordinator to join its Pro Bono Team in a hybrid schedule. The role centers on centralized administration, project support, and coordination of department initiatives, with duties spanning invoicing, document prep, data entry, conflict checks, reporting, and event planning.

Key qualifications include 2+ years of admin experience, proficiency with Microsoft Office and iManage, and a Bachelor’s degree.

Qualifications

• 2+ years’ prior administrative experience.
• Proficiency in Microsoft Office and iManage required.
• Familiarity with database management applications a plus.
• Available to work overtime, as required.
• Bachelor’s Degree preferred; law firm experience helpful.

Responsibilities

• Code department invoices and forward to Accounting & Finance.
• Prepare and maintain PowerPoint presentations, Excel files, and Word documents for the pro bono team.
• Assist with data entry in pro bono databases and conflict checks.
• Prepare new business forms and engagement letters; advise staff on the same.
• Generate statistical reports from pro bono databases and monitor budgets and expenditures.
• Coordinate pro bono trainings and events; handle logistics.

Skills

Microsoft Office

iManage

Database management

Overtime availability

Administrative experience

Education

Bachelor’s Degree

Tools

Microsoft Access

Job description

Pro-Bono Coordinator

Cooley is seeking a Pro Bono Coordinator to join its Pro Bono Team.

About Cooley:

Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.

Hybrid Schedule Philosophy:

As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule; some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.

Position summary:

The Pro Bono Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination of other departmental initiatives. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

• Code department invoices and send to Accounting & Finance for processing
• Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for pro bono team
• Assist with various data entry tasks as needed, including data entry in pro bono client and volunteer databases
• Assist with submission of new business forms and conflict checks
• Prepare and generate various statistical reports from pro bono client and volunteer databases
• Keep all files up-to-date and organized. Ensure materials are forwarded to Information Governance Department, as needed
• Perform other tasks and duties as assigned or required by the Pro Bono Partner and Pro Bono Counsel
• In collaboration with pro bono assistant and pro bono specialists, maintaining pro bono client and volunteer databases
• Facilitate pro bono client queries, screening, and processing
• Prepare new business forms, conflict sheets and engagement letters, and advise other admin staff re: same
• Serve as point of contact to secretaries and other admin staff on pro bono procedures/questions
• Assist with pro bono practice department budget monitoring and annual budget planning process
• Coordinate pro bono trainings in conjunction with partner legal services providers
• Handle pro bono event planning and logistics
• Collaborate with pro bono specialists on various projects and tasks as assigned by pro bono partner and pro bono counsel
• Assist Pro Bono Partner, Pro Bono Counsel, and Pro Bono Committee with pro bono projects and initiatives, as necessary
• Provide administrative support to Pro Bono Partner and Pro Bono Counsel including travel arrangements, expenses reimbursements, time entry, etc.
• All other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• After orientation and training demonstrate proficiency with Microsoft Access and/or other database management applications
• Available to work overtime, as required
• 2+ years’ prior administrative experience

Preferred:

• Bachelor’s Degree
• Previous law firm experience
• Previous legal support and/or executive assistant experience helpful

Competencies:

• Professional demeanor at all times
• Strong interpersonal communications skills, both verbal and written
• Ability to handle complex and fast-paced environment
• Ability to speak effectively in front of an audience
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, and client data
• Possess excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
• Excellent attention to detail
• Strong judgment
• Team-player with collaborative spirit

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.50 - $45.00 ($63,4400.00 - $93,600.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off "PTO" and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.