Associate Development Assistant – Business, West Coast

Cooley LLP; Palo Alto (CA); On-site; USD 37,195 - 45,460; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

PTO 20 days

10 paid holidays

Parental leave & fertility benefits

Life insurance & AD&D

Job summary

Cooley LLP invites applications for an Associate Development Assistant on the Business-West Coast. The role supports the Professional Development Team by handling administrative duties for Associate Development Managers, coordinating events, and informing staffing decisions.

Key responsibilities include meetings planning, reporting on attorney utilization and vacancies, and managing departures and transitions.

Qualifications

• Proficiency in Microsoft Office suite and firm applications (iManage).
• Available to work overtime as required.
• Bachelor's degree preferred.

Responsibilities

• Assist Associate Development Managers with planning and coordinating department meetings and events across offices, including logistics and materials.
• Provide reporting support on attorney utilization, hours, vacations, and transitions to aid forecasting.
• Support departures and restaffing, including transition checklists and communication to teams.
• Provide administrative support for mentoring and talent programs, including reimbursements and tracking participation.
• Handle general administrative tasks and expense reporting with attention to accuracy and language standards.

Skills

Microsoft Office proficiency

Time management

Communication skills

Team collaboration

Attention to detail

Education

Bachelor's degree

Tools

iManage

Microsoft Office

Excel

Job description

Associate Development Assistant (Business-West Coast)

Cooley is seeking an Associate Development Assistant to join the Professional Development Team.

Position summary

The Associate Development Assistant is responsible for handling administrative duties for Associate Development Managers ("ADMs"). Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities

• Assist ADMs in the planning and coordination of department team meetings and events:
  • Coordinate events and meeting logistics across offices, including reserving meeting rooms, coordinating meeting room set-up, arranging food and beverage service, and ensuring Technology/AV requirements are met
  • Create program communications, including invitations, reminders, program materials, agendas
• Provide ADMs with reporting assistance, which may involve:
  • Attorney utilization, hours, attendance, and time entry compliance
  • Attorney vacations, leaves of absence, and other transitions
  • Attorney utilization on major case teams
  • Pro bono hours/case deadlines, to help ADMs forecast when capacity will open up
  • High-low hours to help ADMs load balance across the practice groups
• Support ADMs in managing attorney departures and related restaffing needs:
  • Track attorney departure dates
  • Ensure each departing attorney prepares their client matter transition checklist
  • Distribute final version of the client matter transition checklist to relevant teams
• Provide ADMs with logistical support for mentoring and other talent programs (e.g., track participation, feedback, reimbursements)
• Provide ADMs with general administrative support:
  • Submit electronic expense reports and track reimbursements for the ADMs
  • Proofread own and other's work with attention to detail and accuracy consistently following standardized rules of language regarding spelling, punctuation, grammar, word usage and sentence structure
  • Assist other functions of the Associate Development team, as needed
• All other duties as assigned or required

Skills and experience

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required

Preferred:

• Bachelor's degree
• Intermediate Excel skills or willingness to learn (independently) and utilizing internal training resources to master the application
• Previous general office and computer experience
• Prior law firm experience

Competencies

• Strong customer service focus
• Effective, efficient, and collegial communication skills, to include interpersonal, written, and presentation
• Strong organizational skills, including the ability to handle multiple, ongoing projects and effectively prioritize work
• Strong attention to detail
• Good judgment and problem-solving skills
• Willingness to receive and process critical feedback
• Ability to work harmoniously and effectively with others as part of a team
• Demonstrated ownership, commitment to the job, and initiative
• Confidentiality and discretion

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $27.50 - $33.50 ($57,200.00 - $69,680.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.