Pro-Bono Coordinator

Cooley LLP; Palo Alto (CA); On-site; USD 63,000 - 94,000; Full time

Benefits offered by this job

Health benefits

Health Savings Account

Paid time off (PTO)

Job summary

Cooley LLP is seeking a Pro Bono Coordinator to join the Pro Bono Team in a hybrid work arrangement in Palo Alto. The role focuses on providing high-level administrative support, coordinating pro bono projects, and maintaining client/volunteer databases.

Key responsibilities include budget monitoring, event planning, and collaboration with Pro Bono Partner and Counsel. Strong MS Office and data management skills are essential, with 2+ years of administrative experience preferred.

Qualifications

• Proficiency in Microsoft Office suite and firm applications.
• Experience with iManage and database tools.
• Ability to perform data entry and maintain databases accurately.
• Overtime availability as required.
• 2+ years of administrative experience.

Responsibilities

• Code department invoices and coordinate with Accounting & Finance.
• Prepare PowerPoint presentations, Excel files and Word documents for pro bono team.
• Maintain pro bono client and volunteer databases and generate reports.
• Support new business forms, conflict checks and engagement letters.
• Assist with pro bono budget monitoring and event planning.
• Coordinate trainings and collaborate with pro bono specialists.

Skills

Microsoft Office

iManage

Data entry

Administrative support

Communication skills

Education

Bachelor's Degree

Tools

Microsoft Access

Job description

Cooley is seeking a Pro Bono Coordinator to join its Pro Bono Team.About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule; some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.Position summary: The Pro Bono Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination of other departmental initiatives. Specific duties and responsibilities include, but are not limited to, the following:Position responsibilities:Code department invoices and send to Accounting & Finance for processingPrepare and maintain various PowerPoint presentations, Excel files, and Word documents for pro bono teamAssist with various data entry tasks as needed, including data entry in pro bono client and volunteer databasesAssist with submission of new business forms and conflict checksPrepare and generate various statistical reports from pro bono client and volunteer databasesKeep all files up-to-date and organized. Ensure materials are forwarded to Information Governance Department, as neededPerform other tasks and duties as assigned or required by the Pro Bono Partner and Pro Bono CounselIn collaboration with pro bono assistant and pro bono specialists, maintaining pro bono client and volunteer databasesFacilitate pro bono client queries, screening, and processingPrepare new business forms, conflict sheets and engagement letters, and advise other admin staff re: sameServe as point of contact to secretaries and other admin staff on pro bono procedures/questionsAssist with pro bono practice department budget monitoring and annual budget planning processCoordinate pro bono trainings in conjunction with partner legal services providersHandle pro bono event planning and logisticsCollaborate with pro bono specialists on various projects and tasks as assigned by pro bono partner and pro bono counselAssist Pro Bono Partner, Pro Bono Counsel, and Pro Bono Committee with pro bono projects and initiatives, as necessaryProvide administrative support to Pro Bono Partner and Pro Bono Counsel including travel arrangements, expenses reimbursements, time entry, etc.All other duties as assigned or requiredSkills and experience:Required:After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applicationsAfter orientation and training demonstrate proficiency with Microsoft Access and/or other database management applicationsAvailable to work overtime, as required2+ years’ prior administrative experiencePreferred:Bachelor's DegreePrevious law firm experiencePrevious legal support and/or executive assistant experience helpfulCompetencies:Professional demeanor at all timesStrong interpersonal communications skills, both verbal and writtenAbility to handle complex and fast-paced environmentAbility to speak effectively in front of an audienceUnwavering ability to handle and maintain confidentiality regarding firm information, projects, and client dataPossess excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficientlyExcellent attention to detailStrong judgmentTeam-player with collaborative spiritCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.EOE.The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.50 - $45.00 ($63,4400.00 - $93,600.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.