Pro Bono Specialist

Cooley LLP; San Francisco (CA); Hybrid; USD 75,000 - 98,000; Full time

Benefits offered by this job

Medical benefits

HSA (Health Savings Account)

Dental and vision insurance

Commuter benefits

Life insurance

PTO and paid holidays

Parental leave

Job summary

Cooley LLP is seeking a Pro Bono Specialist in a hybrid schedule to manage intake, databases, and reporting for the Pro Bono Practice. You will support the Pro Bono Partner, Pro Bono Counsel and Committee with administrative duties and event coordination.

The role requires 3+ years of admin experience, proficiency in MS Office and iManage, and the ability to handle confidential information. The firm offers comprehensive benefits and a hybrid work model.

Qualifications

• 3+ years’ prior administrative experience.
• Proficiency with Microsoft Office suite and database tools.
• Available to work overtime, as required.

Responsibilities

• Maintain pro bono client and volunteer databases.
• Facilitate pro bono client queries, screening, and processing.
• Prepare new business forms, conflict sheets, and engagement letters.
• Monitor firmwide attorney departures and case reassignments under Pro Bono Partner direction.
• Prepare pro bono reports and statistics.
• Publish pro bono information and online training tools with Pro Bono Counsel.
• Coordinate pro bono trainings with partner providers.
• Support budget monitoring and planning for the Pro Bono Practice.

Skills

MS Office

iManage

MS Access

Administrative experience

Overtime availability

Education

Bachelor's degree

Tools

Microsoft Office

iManage

Job description

About Cooley:

Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.

Hybrid Schedule Philosophy:

As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.

Position summary:

The Pro Bono Specialist is responsible for pro bono intake, database management, reports, statistics requests, web publishing, event management, and special projects for the Pro Bono Practice, and generally supports the Firm’s Pro Bono Partner, Pro Bono Counsel and Pro Bono Committee. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

• Maintain pro bono client and volunteer databases
• Facilitate pro bono client queries, screening, and processing
• Prepare new business forms, conflict sheets and engagement letters, and advise other administrative business professional regarding: same
• Monitor firmwide attorney departures and case reassignments under Pro Bono Partner direction
• Prepare various pro bono reports and statistics
• Serve as designated point of contact to secretaries firmwide on Pro Bono procedures/questions
• Work with Pro Bono Counsel to publish pro bono information, on-line training tools, exemplars, etc.
• Assist with Pro Bono Practice department budget monitoring and annual budget planning process
• Coordinate pro bono trainings in conjunction with partner legal services providers
• Provide support in the development and preparation of pro bono presentations
• Handle pro bono event planning and logistics
• Support Pro Bono Practice involvement with Recruiting, Human Resources, Professional Development, Library and Marketing initiatives as needed
• Provide administrative support to Pro Bono Partner and Pro Bono Counsel including travel arrangements, expenses reimbursements, time entry, etc.
• Prepare a variety of litigation pleadings; arrange for filing and service of documents; electronically file and serve court documents as required by the Court
• Assist Pro Bono Partner, Pro Bono Counsel, and Pro Bono Committee with pro bono projects and initiatives, as necessary
• Handle all incoming telephone calls and placement of outgoing calls in a professional manner
• Maintain good client, third-party, and internal relationships
• Create and maintain files, including chronological files and indexes not stored in Records Department
• Keep all files up-to-date and organized.
• Ensure materials are forwarded to the Records Department as necessary
• Perform administrative support tasks as needed, including booking travel or conference rooms, coordinating print jobs, mailings, or other document management, and submitting reimbursements
• Perform other tasks and duties as assigned or required by the Pro Bono Partner and Pro Bono Counsel all other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• After orientation and training demonstrate proficiency with Microsoft Access and/or other database management applications
• Available to work overtime, as required
• 3+ years’ prior administrative experience (Senior designation will be considered for those with 4+ years’ applicable experience and have a proven ability to work independently and have demonstrated a mastery of the skills needed for the role.)

Preferred:

• Bachelor's degree
• Previous law firm experience
• Previous legal support and/or executive assistant experience helpful

Competencies:

• Professional demeanor at all times
• Strong interpersonal communications skills, both verbal and written
• Ability to handle complex and fast-paced environment
• Ability to speak effectively in front of an audience
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, and client data
• Possess excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
• Excellent attention to detail
• Strong judgment
• Team-player with collaborative spirit

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $36.00 - $47.00 ($74,880.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. Senior level candidates may be considered for this position and would be eligible for a higher salary range based on experience.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.

In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.

We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.