Private Wealth Admin Assistant: Hybrid & Growth-Ready

AllianceBernstein L.P.; Los Angeles (CA); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Retirement plans

Health benefits

Flexible time off

Hybrid work model

Mentoring programs

Job summary

AllianceBernstein L.P. is seeking an Administrative Assistant in Los Angeles to support Private Wealth Management. You will prepare advisors for meetings, manage calendars, handle client inquiries, and coordinate events with a hospitality mindset.

The role requires strong communication, organization, and teamwork to deliver exceptional client service. Hybrid work model in a professional, fast-paced environment.

Qualifications

• 1+ year of administrative or executive support experience in a corporate or professional setting.
• Ability to independently prioritize and execute multiple complex tasks in a fast-paced, deadline-oriented environment.
• Outstanding verbal and written communication skills to deliver distinctive client service.
• Strong time management and organizational skills.
• Client-focused with high attention to detail.
• Accomplished team player who thrives in a rigorous environment.
• Strong proficiency in Microsoft Office; Salesforce experience preferred.

Responsibilities

• Prepare advisors for client and prospect meetings, create presentations, materials, and reports.
• Set up and arrange on-site client meetings with a hospitality mindset.
• Effectively manage advisors’ calendars, scheduling and coordinating meetings.
• Serve as primary escalation point for client inquiries and admin requests.
• Proactively communicate priorities and changes to advisors.
• Build strong client relationships and respond with urgency to needs.
• Collaborate with assistants, coordinators, associates and management to support goals.
• Coordinate office events, strategy calls, attendee outreach, and logistics.
• Own general office tasks including supplies, facilities management.
• Handle general admin duties including correspondence, phones, database, expenses, travel.
• Answer calls and cover reception when needed.
• Manage data entry and tracking for team initiatives.
• As tasks master, take on higher responsibility projects to enhance client servicing.

Skills

Administrative support

Client service

Calendar management

Communication

Team collaboration

Tools

Microsoft Office

Salesforce

Job description

AllianceBernstein L.P. is seeking an Administrative Assistant in Los Angeles to support Private Wealth Management. You will prepare advisors for meetings, manage calendars, handle client inquiries, and coordinate events with a hospitality mindset.

The role requires strong communication, organization, and teamwork to deliver exceptional client service. Hybrid work model in a professional, fast-paced environment.