Private Family Office: Full-Charge Bookkeeper (Remote)

Woods & Co; New York (NY); Hybrid; USD 110,000 - 160,000; Full time

Benefits offered by this job

Ownership of processes and accounting

Remote work with one day in-office

Art/collectibles project ownership

Long-term private family environment

Job summary

Woods & Co Recruitment has partnered with a New York–based CEO’s private family office to appoint a Full Charge Bookkeeper. This newly created role reports to the chief of staff with direct access to the principal. You will define processes, own the books and manage the art and collectibles register from the ground up.

You’ll work remotely with one day in the office, taking ownership of multi-entity bookkeeping, reconciliations, invoicing, and reporting in a trusted, private family environment.

Qualifications

• Proven full charge bookkeeping experience in a private household or family office environment.
• Comfort with multi-entity structures and personal/business accounts side by side.
• Strong reconciliation discipline and high volume AP and wire experience.
• Experience supporting art or collectible asset transactions or record keeping.
• Confidence selecting and implementing accounting software and building processes where none exist.
• Experience working with external tax advisers, attorneys, insurers and other professionals.
• Absolute discretion due to private household nature; confidentiality high.
• Calm, organized approach with good escalation judgment.

Responsibilities

• Provide full-cycle bookkeeping for personal and family accounts and entities.
• Manage expenses across multiple residences and properties, including tax, utilities, vendors, renovations.
• Reconcile AmEx and other card spend, including travel changes and incidentals.
• Process invoices and outgoing wires; ensure correct entity and account for payments.
• Coordinate with tax advisers and external professionals; keep records complete and organized.
• Support family members with medical insurance claims, vested funds and financial administration.
• Support charitable giving/donations and regular reporting for chief of staff and principal.
• Assess and implement appropriate accounting platform; introduce controls and processes.

Skills

Full charge bookkeeping

Family office experience

Reconciliation discipline

Accounts payable & wires

Art/collectible asset knowledge

Accounting software selection & implem

Tools

Accounting software (unspecified)

Job description

Woods & Co Recruitment has partnered with a New York–based CEO’s private family office to appoint a Full Charge Bookkeeper. This newly created role reports to the chief of staff with direct access to the principal. You will define processes, own the books and manage the art and collectibles register from the ground up.

You’ll work remotely with one day in the office, taking ownership of multi-entity bookkeeping, reconciliations, invoicing, and reporting in a trusted, private family environment.