Private Family Office Accounting Associate Opening (West Palm Beach, FL)

Lily Pond Services; West Palm Beach (FL); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Lily Pond Services LLC is seeking an experienced Accounting Associate to manage day-to-day financial operations for the family and related entities in West Palm Beach, FL. The role requires strong organization, discretion, and the ability to work independently in a fast-paced, high-expectation environment.

The ideal candidate has deep experience in private family accounting, trust administration, or family office operations, with solid analytical and communication skills.

Formación

• Bachelor’s degree in Accounting, Finance, or related field.
• 10+ years of accounting or bookkeeping experience.
• 5+ years in a private family office, UHNW family, trust administration or similar high confidentiality environment preferred.
• Proficient in accounting software and Microsoft Office.
• Willingness to work evenings or weekends as needed.

Responsabilidades

• Review, process, and track household personal bills and reimbursements.
• Reconcile bank and credit card accounts monthly; review financial activity for accuracy.
• Manage transfers, wire requests, and implement fraud prevention controls.
• Support trusts, LLCs, and other entities with payments and reconciliations.
• Prepare financial summaries, budgets, and cash flow tracking.
• Coordinate with external accountants, auditors, attorneys, and financial advisors.

Conocimientos

Analytical skills

Attention to detail

Discretion

Microsoft Office

Quicken

Communication skills

Educación

Bachelor's degree in Accounting or Finance

Herramientas

Quicken

Microsoft Office

Descripción del empleo

A private family office is seeking an experienced Accounting Associate to manage daytoday financial operations, personal and entity accounting, bill-pay, and administrative support for the family and related entities. This role requires exceptional organization, accuracy, discretion, and the ability to work independently in a fastpaced, highexpectation environment. The ideal candidate has deep experience in private family accounting, trust administration, or family office operations, along with strong analytical and communication skills.

Key Responsibilities

Personal Accounting & Bill Pay

• Review, process, and track all household and personal bills, payments, and reimbursements
• Process manual, online, and auto-pay bills; oversee vendor accounts and payment schedules
• Reconcile bank and credit card accounts monthly; review financial activity for accuracy
• Maintain accurate personal financial records, ledgers, cash schedules, and reconciliations
• Manage account transfers, wire requests, and implement fraud prevention controls (e.g., positive pay)
• Organize and process incoming mail, invoices, statements, and documentation
• Monitor recurring expenses and identify discrepancies or irregularities

Investment, Trust & Entity Support

• Handle payments, transfers, distributions, and reconciliations for family trusts, LLCs, and entities
• Manage trust distributions, tax payments, life insurance premiums, and related schedules
• Support private equity capital calls and maintain investment-related documentation
• Assist with investment reporting; investment knowledge a plus

Financial Reporting & Office Coordination

• Prepare and maintain spreadsheets, financial summaries, budgeting tools, and cash flow tracking
• Assist with budgeting, forecasting, and year-end reporting
• Coordinate with external accountants, auditors, attorneys, and financial advisors
• Manage organization of financial documents and support tax document submissions
• Maintain digital and physical filing systems, ensuring confidentiality and accuracy
• Assist with estate planning updates and maintaining an organized service calendar
• Provide general administrative support to support smooth family office operations

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum 10 years of accounting or bookkeeping experience
• 5+ years’ experience in a private family office, UHNW family, trust administration, or similar highconfidentiality environment preferred
• Strong analytical skills, accuracy, and comfort working with numbers
• Highly organized, detailoriented, and capable of managing multiple priorities independently
• Exceptional discretion, integrity, and ability to handle sensitive information
• Proficiency in Quicken or equivalent accounting software and Microsoft Office
• Excellent documentation, recordkeeping, and communication skills
• Willingness to work evenings or weekends as needed