Private Events Sales Specialist

City Winery St. Louis; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

City Winery is seeking an Event Sales Coordinator to support the sales team in executing essential administrative tasks for a busy venue in St. Louis.

You will handle inbound calls and emails, rotate leads, assist with event execution, and provide virtual event support under the Director of Sales. The role demands strong organization, excellent communication, and a proactive approach to prospecting, menu coordination, and BEOs.

Qualifications

• Minimum of 2 years in event sales or related experience.
• Excellent interpersonal and guest-service skills.
• Detail-oriented with strong time management.
• Proficient in MS Word and Excel.
• Flexible schedule including nights/weekends.
• Bachelor’s degree preferred.

Responsibilities

• Answer inbound calls and emails and manage calendar.
• Daily prospecting with 20 outreach emails and event networking.
• Maintain site tour calendar and follow up with Sales Manager.
• Prepare for BEO meetings including reviewing events two weeks out.
• Coordinate with Sales Manager/Director to detail each BEO and finalize events.
• Oversee event setup, vendor load-in, and equipment rentals.
• Work with Executive Chef, Beverage Manager, GM and FOH to secure event needs.
• Maintain client communication throughout event preparation and execution.

Skills

Event coordination

Strong communication

Organizational skills

Customer service oriented

Prospecting / lead follow-up

Education

Bachelor’s degree preferred

Tools

Tripleseat

MS Excel

CRM tools

Job description

City Winery is seeking an Event Sales Coordinator to support the sales team in executing essential administrative tasks for a busy venue in St. Louis.

You will handle inbound calls and emails, rotate leads, assist with event execution, and provide virtual event support under the Director of Sales. The role demands strong organization, excellent communication, and a proactive approach to prospecting, menu coordination, and BEOs.