Private Client Administrator

Opera; Ohio; On-site; USD 57,000 - 76,000; Full time

Job summary

Opera is seeking a Private Client Administrator to manage a portfolio of clients with oversight from the team manager. You will liaise with clients and third parties, keep accurate records, including bookkeeping and statutory, and pro-actively resolve tasks.

Key responsibilities include day-to-day administration, filing, minutes, distributions, reconciliations, annual accounts, billing reviews, and CDD compliance. Prior offshore trust experience is preferred and STEP/ICSA training is encouraged.

Qualifications

• Minimum 2 years’ experience in the Offshore Trust industry.
• Preferably studying STEP or ICSA Diploma.
• Willingness to continue further training and develop knowledge.

Responsibilities

• Day to day trust and company administration of a portfolio of clients and will liaise with clients and advisors;
• Maintaining electronic and hard-copy client filing and entity database records;
• Preparing trustee and board minutes, issue of share certificates and maintenance of statutory records;
• Arranging and recording trust distributions, loans payments, acquisition and disposal of assets, expenses;
• Maintaining asset, nominee and power of attorney registers;
• Bookkeeping and bank/asset reconciliations;
• Reviewing performance of entity investments;
• Assisting with the preparation of annual client entity accounts;
• Preparing ad hoc reporting information for clients and advisors;
• Assisting with the preparation of administration reviews;
• Reviewing quarterly billing and the collection of fees;
• Collecting and verifying client due diligence; ensuring compliance with policies and procedures and addressing tasks, including CDD deficiencies/compliance related tasks.;
• To meet chargeability targets;
• To follow all office and CFC procedures and address CFC reviews in a timely fashion;
• To collect fees within one month of billing where possible.
• Other ad hoc tasks required from time to time as well as providing cover for team.

Skills

Team player

Good communication

Education

Offshore Trust industry experience

STEP or ICSA Diploma

Willingness to continue training

Job description

Job Title: Private Client Administrator

Reports to: Private Client Senior Manager

The Private Client Administrator is responsible for a portfolio of clients with oversight from the team manager. The Private Client Administrator is expected to manage efficiently a portfolio of clients by liaising with clients and third parties, keeping accurate records, including bookkeeping and statutory, and pro-actively resolving tasks.

Key Responsibilities:

• Day to day trust and company administration of a portfolio of clients and will liaise with clients and advisors;
• Maintaining electronic and hard-copy client filing and entity database records;
• Preparing trustee and board minutes, issue of share certificates and maintenance of statutory records;
• Arranging and recording trust distributions, loans payments, acquisition and disposal of assets, expenses;
• Maintaining asset, nominee and power of attorney registers;
• Bookkeeping and bank/asset reconciliations;
• Reviewing performance of entity investments;
• Assisting with the preparation of annual client entity accounts;
• Preparing ad hoc reporting information for clients and advisors;
• Assisting with the preparation of administration reviews;
• Reviewing quarterly billing and the collection of fees;
• Collecting and verifying client due diligence; ensuring compliance with policies and procedures and addressing tasks, including CDD deficiencies/compliance related tasks.;
• To meet chargeability targets;
• To follow all office and CFC procedures and address CFC reviews in a timely fashion;
• To collect fees within one month of billing where possible.
• Other ad hoc tasks required from time to time as well as providing cover for team.

Personal attributes:

• Team player.
• Good communicational skills.
• Attention to detail and able to work to own initiative.

Qualifications and expertise:

• A minimum of 2 years’ experience in the Offshore Trust industry;
• Preferably studying STEP or ICSA Diploma;
• Willingness to continue further training and develop knowledge as required