[Priority Listing] Business Manager

MALAMALAMA WALDORF SCHOOL; Keaau (HI); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Tuition remission

Job summary

Mālamalama Waldorf School is seeking a seasoned Business Manager to oversee financial health and administrative operations for 2026–2027. Partner with the School Administrator, Finance Committee, and Board to steward fiscal systems and long‑term sustainability.

The ideal candidate will have 3–5 years in accounting/financial administration, experience with QuickBooks, Google Workspace, Excel, and FACTS Tuition Management. The role is 0.80 FTE, on‑site at Keaʻau, Hawaiʻi.

Qualifications

• 3–5 years experience in accounting, bookkeeping, or financial administration.
• Experience with QuickBooks and Google Workspace/Excel.
• Experience with nonprofit or school financial management preferred.
• Experience with FACTS Tuition Management or similar billing platform preferred.

Responsibilities

• Full‑cycle bookkeeping.
• Accounts payable/receivable.
• Payroll and reconciliations.
• Tuition billing and family account management via FACTS.

Skills

Organizational skills

Communication skills

Confidentiality & ethics

Tools

QuickBooks

Google Workspace/Excel

FACTS Tuition Management

Job description

Mālamalama Waldorf School is seeking an experienced, organized, and collaborative Business Manager to support the financial health and administrative operations of the school for the 2026–2027 school year. Working closely with the School Administrator, Finance Committee, and Board of Trustees, this position plays a vital role in stewarding the school’s financial systems, supporting long‑term sustainability, and helping the school community thrive.

Mālamalama Waldorf School was founded in 1978 and is located on a beautiful 20‑acre rainforest campus in Keaʻau on Hawaiʻi Island. MWS is a well‑respected independent Waldorf school serving preschool through Grade 8 and is accredited by AWSNA, WASC, and HAIS.

The ideal candidate is a self‑directed financial professional with experience in bookkeeping, payroll, budgeting, and nonprofit or school financial management who values integrity, professionalism, and responsible stewardship of shared resources.

Job Title: Business Manager

Reports To: School Administrator

Location: Mālamalama Waldorf School, Keaʻau, Hawaiʻi

FTE: 0.80 (approximately 32 hours per week)

Classification: Salaried

Responsibilities include full‑cycle bookkeeping, accounts payable/receivable, payroll, reconciliations, tuition billing and family account management through FACTS Tuition Management, budget development, financial reporting, cash flow monitoring, vendor payments, reimbursements, tax filings, coordination with enrollment and administrative staff regarding tuition and financial aid, and supporting financial systems, policies, and operational workflows.

Qualifications include 3–5 years preferred experience in accounting, bookkeeping, or financial administration; experience with QuickBooks and Google Workspace/Excel; experience with nonprofit or school financial management preferred; experience with FACTS Tuition Management or similar billing platform preferred; strong organizational and communication skills; United States work authorization; and basic computer literacy and organizational skills.

The ideal candidate will demonstrate a high level of confidentiality and professional ethics, be self‑directed and detail‑oriented, communicate professionally and sensitively with families and colleagues, and show openness to Waldorf education and collaborative school culture.

Compensation and benefits include a salary range of $50,000–$65,000 depending on experience, medical insurance (individual), and tuition remission.

The Big Island of Hawaiʻi offers an exceptional quality of life with rich cultural diversity, stunning natural beauty, and abundant outdoor opportunities. Our faculty and families are deeply connected to the school community and work collaboratively to support the healthy development of children.

For a more detailed listing and to learn more about our school, please visit https://www.hawaiiwaldorf.org/job-openings

Interested candidates should submit a resume, cover letter, references, and completed employment application to [e-mail]. Employment applications may be found here: https://www.hawaiiwaldorf.org/_files/ugd/da7501_834d937404c746e7a1d1c9b9a46af989.pdf