Print Office Administrator

MediaLab 3D Solutions; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

MediaLab 3D Solutions in Tampa is seeking an in-person Print Operations Administrator to manage bookkeeping, invoicing, and order processing within a busy warehouse environment. You will handle customer communications and maintain accurate records to support the VP of Print and Finance Manager.

The role requires proficiency with Word, Excel, and Microsoft Office, teamwork, and the ability to learn new processes quickly. This is a full-time on-site position with overtime potential.

Qualifications

• Excellent communication skills, in both written and oral formats.
• Knowledge of basic accounting skills.
• Knowledge of general office administration.
• Some graphic design knowledge is helpful- layout, Adobe, etc.
• Great customer service skills and a positive attitude.
• Maintain a professional demeanor under pressure.
• Ability to review and ensure project documents are complete, accurate, current and executed properly.
• Strong organizational skills for business operations.

Responsibilities

• Bookkeeping and Invoicing
• Processing orders for production (training provided)
• Corresponding via email with customers on order status, billing, collections, etc.
• Familiarity with Fed Ex shipping processes and shipping practices
• Maintaining organization and scheduling for business operations of the office
• Strong Word, Excel and Microsoft Office capability
• Executive Administration skillset
• Interfacing with the MediaLab Finance Manager for accounting tasks

Skills

Communication

Accounting basics

Office administration

Graphic design

Customer service

Professional demeanor

Document control

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

SUMMARY

Media Lab Print uses digital printing technology to provide Clients quality prints, on time, every time. Our digital prints are consistent, cost-effective solutions our Clients trust.

The Print Service Team uses the Adobe Creative Suite, Microsoft Office, and the Apple iWork Suite to print Brochures, Presentations, Flyers, Business Cards, and other custom collateral.

This role includes general administrative office work, invoicing, bookkeeping, inventory, order tracking and other light accounting duties, both with and without supervision. This position will be the business operations lead of the Print Division, providing resources and support to the Vice President of Print in running the business efficiently and effectively.

SKILLS AND ATTRIBUTES

• Excellent communication skills, in both written and oral formats
• Knowledge of basic accounting skills
• Knowledge of general office administration
• Some graphic design knowledge is helpful- layout, Adobe, etc.
• Great customer service skills and a positive attitude
• Maintain a professional demeanor under pressure
• Ability to review and ensure project documents are complete, accurate, current and executed properly
• Strong organizational skills for business operations

KEY PERFORMANCE RESPONSIBILITIES

Job duties include, but are not limited to:

• Bookkeeping and Invoicing
• Processing orders for production (training provided)
• Corresponding via email with customers on order status, billing, collections, etc.
• Familiarity with Fed Ex shipping processes and shipping practices
• Maintaining organization and scheduling for business operations of the office
• Strong Word, Excel and Microsoft Office capability
• Executive Administration skillset
• Interfacing with the MediaLab Finance Manager for accounting tasks

SKILLS NEEDED FOR THIS POSITION

• Strong math abilities and problem-solving skills
• Dependability and solid attendance record
• Comfortable in a fast-paced environment
• Ability to multitask and meet deadlines
• Strong initiative required- able to quickly learn new skills
• Ability to work independently with minimal direct supervision
• Previous experience working in a team setting is preferable

ADDITIONAL ENVIRONMENTAL REQUIREMENTS FOR THIS POSITION

• In-person role, casual work environment in a warehouse/industrial space.
• Casual dress ok, closed toe shoes required.
• Must be able to work in a noisy environment around loud machines.
• Must be able to tolerate potential oders from print operations.

SCHEDULE

• This is a fulltime position with in-person work Mon-Fri, 10am-6pm, with occasional overtime paid at time and a half.
• Must be able to work in a physically demanding environment, often standing, bending, reaching and lifting 5 - 25 lbs.

REPORTS

This position reports to the VP of Print Operations and the Print Manager

WORK ENVIRONMENT

• This position requires working at a computer, workstation, operating print machinery, sitting or standing for long periods of time, in a warehouse or office environment.
• Work in person in our physical warehouse/office is required.

FOR FURTHER INSIGHT ABOUT OUR COMPANY AND CULTURE

www.medialabprinting.com and www.medialab3dsolutions.com

NOTICE TO ALL APPLICANTS

Notice To All Applicants- MediaLab 3D Solutions participates in E-Verify.

E-VERIFY INFORMATION

• E-Verify is a web-based system operated by the U.S. Department of Homeland Security (DHS) that helps participating employers confirm workers are eligible for employment in the United States.
• The system cross-checks an employee’s I-9 information against records in the DHS and Social Security Administration databases to verify the individual’s identity and employability status.
• For more information, review the two postings below for E-Verify participants:
• 1. The E-Verify poster (issued by the DHS), and 2. The Right to Work poster (issued by the Department of Justice).