Print & Mailing Project Manager/Program Lead

Avantpage, Inc; Arkansas; On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Remote work from anywhere in Latin Am

Multicultural team across the Americas

Professional growth in localization

Training in new tools and processes

Job summary

Avantpage, Inc. is seeking a senior Print & Mailing Project Manager for a large U.S. public-sector account. The role leads end-to-end printing, mailing, and fulfillment programs, coordinating with clients, Avantpage teams, and external vendors to meet deadlines and quality standards.

You will translate client requirements into production and system specs, manage budgets and risks, and ensure an exceptional client experience in a fast-paced environment. Remote work is supported.

Qualifications

• 3+ years of project, program, or account management for external clients.
• Experience managing commercial print, direct mail, or high-volume print-and-mail programs for U.S.-based clients.
• Experience coordinating external print or mailing vendors, schedules, proofs, service levels, dependencies, issue resolution, and delivery risks.
• Excellent professional English, able to lead meetings, clarify requirements, present updates, and manage challenging client or vendor conversations.

Responsibilities

• Lead the client program end-to-end for high-volume printing, mailing, and fulfillment.
• Serve as primary contact for clients, vendors, and internal teams.
• Translate client requirements into scopes, production specifications, workflow requirements, acceptance criteria, and documented handoffs.
• Develop schedules, budgets, estimates, production plans, and delivery milestones; monitor project financials, timelines, risks, and performance metrics.
• Coordinate printing, mailing, fulfillment, and accessibility vendors; confirm ownership, dependencies, service levels, proofing steps, and delivery requirements.
• Define, test, and implement project intake configurations, production workflows, data exchanges, and technical specifications with internal teams and external vendors.
• Oversee proofing and approvals; ensure deliverables meet client requirements.
• Track vendor performance, project quality, turnaround times, and budget adherence; communicate progress and risks to clients and leaders.
• Create and maintain project procedures, workflows, and best-practice documentation.

Skills

Project management

Print & mail programs

Vendor coordination

English proficiency

Job description

About Us

At Avantpage, we open doors through language access to create a brighter future, so every person is heard and can participate with dignity. We help healthcare organizations, government agencies, and other regulated industries deliver critical communications accurately, accessibly, and at scale. Headquartered in Davis, California, we are a global company with team members working remotely around the world to support a follow-the-sun operating model. We are looking for talented professionals ready to live our values of empathy, rigor, and innovation.

Job Overview

The Print & Mailing Project Manager serves as the dedicated program lead for a large U.S. public-sector account involving recurring, high-volume member and citizen communications. The program is primarily focused on commercial printing, large-print production, mailing, and fulfillment, with a smaller volume of specialized alternative-format services and limited translation.

This is a senior, client-facing project leadership role. The Project Manager acts as the bridge between the client, Avantpage teams, and external production vendors, owning requirements, schedules, estimates, budgets, proofs, vendor performance, risks, and communication. Specialized vendors remain responsible for plant operations, technical USPS execution, mail induction, and physical delivery.

The successful candidate combines operational judgment, technical aptitude, financial oversight, and calm stakeholder leadership. They can translate client needs into clear production and system requirements, coordinate complex workflows, and create an exceptional client experience in a fast-paced, deadline-driven environment.

Key Responsibilities

• Lead the dedicated client program end to end, with primary responsibility for high-volume commercial printing, mailing, fulfillment, and large-print communications; coordinate lower-volume Braille, audio, and accessible digital deliverables in partnership with Quality and specialized vendors.


• Serve as the primary point of contact for clients, vendors, and internal stakeholders; lead client meetings, requirements discussions, status reviews, and issue-resolution conversations.


• Gather and clarify client requirements, then translate them into clear scopes, production specifications, workflow requirements, acceptance criteria, and documented handoffs.


• Develop and maintain project schedules, budgets, estimates, production plans, and delivery milestones; monitor project financials, timelines, risks, and performance metrics.


• Coordinate printing, mailing, fulfillment, and accessibility vendors, confirming ownership, dependencies, service levels, proofing steps, and delivery requirements.


• Partner with internal technology teams and external vendors to define, test, and implement project intake configurations, production workflows, data exchanges, and technical specifications.


• Oversee proofing and approval workflows, coordinating with Quality and subject-matter experts to confirm that deliverables and supporting documentation meet client requirements.


• Track vendor performance, project quality, turnaround times, and budget adherence; communicate progress and risks clearly to clients and internal leaders.


• Resolve project, production, and vendor-related issues, drive corrective actions, and escalation technical or compliance risks to the appropriate subject-matter experts.


• Create and maintain project procedures, workflows, playbooks, and best-practice documentation to support repeatable, scalable operations.

Skills & Qualifications

• 3+ years of project, program, account, or client-services management experience, including end-to-end ownership of complex, external client-facing projects.


• Demonstrated experience managing commercial print, direct mail, mail fulfillment, healthcare or member communications, or comparable high-volume print-and-mail programs for U.S.-based clients.


• Experience coordinating external print or mailing vendors, including schedules, proofs, service levels, dependencies, issue resolution, and delivery risks


• Strong professional English, with the ability to lead meetings, clarify requirements, present updates, and manage challenging client or vendor conversations

Preferred

• Experience coordinating U.S. print and mailing operations through external production partners.


• Familiarity with USPS processes and terminology, including mail preparation, postage management, presorting, Intelligent Mail Barcode (IMB), NCOA, and CASS.


• Experience supporting healthcare, government, financial services, or other regulated industries.


• Experience with procurement, vendor management, contract oversight, or production-service sourcing.

What We Offer

• Remote work from anywhere in Latin America.


• Join a vibrant multicultural team across the Americas and Europe.


• Professional growth opportunities in the localization industry.


• Training in new tools, technologies, and processes.